Accounts Payable (AP) Specialist

Accounts Payable (AP) Specialist

The Baltimore Orioles are seeking a detail-oriented and motivated Accounts Payable Specialist to join our Finance team. This role is responsible for the timely and accurate processing of invoices, payments, employee expense reports, and vendor records in support of the Club's day-to-day financial operations. The ideal candidate is highly organized, customer service-oriented, and committed to accuracy, compliance, and continuous improvement in a fast-paced environment.

Key Responsibilities

• Process vendor invoices, employee reimbursements, and corporate credit card transactions accurately and promptly.
• Ensure appropriate approvals, account coding, and supporting documentation are obtained and maintained for all disbursements processed through Ramp, Concur, or other approved systems.
• Reconcile vendor statements and research and resolve routine invoice and payment discrepancies.
• Prepare and process weekly payment cycles, including ACH, check, and wire payments.
• Maintain vendor records in accordance with internal controls and IRS requirements, including W-9 and 1099 documentation.
• Support the month-end close process by preparing accounts payable accruals, reconciliations, and other assigned schedules.
• Coordinate with internal departments to resolve accounts payable questions and ensure timely invoice processing.
• Assist with annual audit requests by providing supporting documentation and responding to routine information requests.
• Ensure compliance with established accounting procedures, internal controls, organizational policies, and applicable regulations.
• Serve as the primary point of contact for routine Ramp user support and assist with day-to-day administration of the invoice processing system.
• Identify opportunities to improve accounts payable processes and recommend efficiencies to the Controller. Assist in implementing approved process improvements.
• Resolve routine vendor and payment issues independently and escalate complex issues, disputes, or exceptions to the Controller when appropriate.
• Participate in finance system implementations, upgrades, testing, and user training, including support for the Ramp expense management platform.
• Perform other duties and special projects as assigned.

Required Qualifications

• 5+ years of experience in accounts payable
• Familiarity with Ramp and Concur expense or other invoice/expense management platforms
• Strong attention to detail and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Working knowledge of generally accepted accounting principles (GAAP), accounts payable processes, and internal control practices.
• Proficiency in Microsoft Excel and accounting software (e.g., Business Central, NetSuite, SAP, or similar ERP systems)

Qualifications Preferred

• Experience in a professional sports or entertainment environment
• Associate's or Bachelor's degree in Accounting, Finance, or related field

Personal Attributes

• High integrity and professional demeanor
• Team-oriented, dependable, and enthusiastic about contributing to a fast-paced, high-profile organization
• Ability to work flexible hours as needed, especially during peak seasons or events

Work Environment

• This position is based on-site in Baltimore, MD
• Occasional evening and weekend work may be required during the season or fiscal deadlines

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The duties listed do not represent an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

The Baltimore Orioles are an Equal Opportunity Employer. It is the policy of the Baltimore Orioles to ensure equal employment opportunity without discrimination or harassment on the basis of race (including hair textures, afro hairstyles, or protective hairstyles), color, national origin or ancestry, religion or creed, gender or sex (including pregnancy), age, disability, citizenship status, marital status, veteran's status, genetic predisposition or carrier status, gender identity, sexual orientation, or any other characteristic protected by law. The anticipated salary for this role is $58,000-$70,000 annually depending on experience, plus bonus opportunity. The Baltimore Orioles are committed to providing competitive pay and benefits for our employees. The Baltimore Orioles provide generous benefits, including unlimited PTO, paid holidays, paid sick leave, health insurance (single and family), vision and dental coverage, life insurance, 401(k) plan with discretionary employer match, concession/merchandise discounts, free parking and complimentary baseball tickets to home games. This information is being provided in accordance with the Maryland Equal Pay for Equal Work - Wage Range Transparency law.