Event Coordinator

Join Utah Valley University and play a pivotal role in shaping the first impression prospective students and their families have of UVU. As the Campus Visit and Event Coordinator, you will lead the planning and execution of impactful recruitment events and oversee the daily operations of the UVU Welcome Center, helping create welcoming, engaging, and memorable experiences for thousands of visitors each year. This position offers the opportunity to collaborate with admissions, marketing, campus partners, and student leaders while directly contributing to the university’s enrollment and student success goals. The ideal candidate will thrive in a dynamic, people-centered environment where creativity, organization, and leadership come together to make a meaningful impact. In this role, you will guide a dedicated team, manage high-profile events, and continuously enhance visitor experiences that showcase UVU’s commitment to opportunity, inclusion, and student achievement. If you are passionate about event management, customer service excellence, and helping students discover their future, this is an opportunity to make a lasting difference at one of Utah’s most innovative and student-focused universities. Responsibilities Event Planning and Coordination and Team Oversight: Plan, coordinate, and execute admissions recruitment events, such as open houses, conferences, and banquets. Manage event logistics, including venues, catering, décor, technology, and stakeholder coordination. Oversee event staff, volunteers, and student ambassadors to ensure smooth execution and alignment with UVU’s brand and recruitment goals. Supervision & Operations Oversight: Provide direct supervision to the Tour Coordinator and oversight of Welcome Center front desk operations. Ensure guest experience standards are met through scheduling, customer service training, and operational efficiency. Serve as a point of escalation for guest or tour-related issues. Marketing and Promotion: Collaborate with the Admissions team to develop and implement marketing campaigns promoting Admissions events and experiences through social media, email, text, and print. Monitor campaign performance and adjust strategies for maximum impact. Budget Management: Create and manage budgets for events and Welcome Center operations, ensuring cost-effectiveness and responsible use of funds. Track expenses and prepare financial reports. Event & Experience Evaluation and Reporting: Conduct post-event and guest experience evaluations, analyze data, and prepare reports on attendance, feedback, and success metrics. Use insights to recommend and implement improvements. Performs other job-related duties, as assigned. Qualifications Associate degree or two years of related experience. Experience in event planning, hospitality, or customer service. Proficiency with office software and the ability to meet deadlines Preferred Qualifications Bachelor's degree in a related field. 2+ years in event coordination or high ed recruitment. Experience supervising staff or students and using event/CRM systems. Knowledge Understanding of event planning and coordination best practices, including logistics, scheduling, and stakeholder management. Familiarity with campus visit programming, including front desk operations, visitor services, and tour coordination. Knowledge of various marketing channels and tools, including social media, email marketing, and print media, to effectively promote events and campus visits. Knowledge of budget development, expense tracking, and financial reporting to ensure cost-effective execution of events and visit programs. Knowledge of methods for collecting, analyzing, and reporting on event and visitor data to evaluate success and inform future improvements. Skills Strong organizational skills and attention to detail; skill in oversight and maintenance of event and visitor management software. Excellent verbal and written communication skills, with the ability to engage and build relationships with prospective students, families, and community partners. Proficiency in creating and implementing effective marketing campaigns for events and campus visits. Strong supervisory skills to oversee the Tour Coordinator and front desk staff, providing training, guidance, and performance feedback. Abilities Ability to manage multiple projects and deadlines efficiently, ensuring all aspects of event planning and execution are completed on time. Capability to analyze event data and provide feedback to generate insightful reports and make informed recommendations for future events. Strong Leadership abilities to coordinate and motivate event staff and student ambassadors, fostering a collaborative team environment. Ability to be a self-starter: crucial that the candidate is able to work well without constant supervision Flexibility to work a variable schedule, including evenings and weekends, to cover events and visit programs as needed. #J-18808-Ljbffr