ADMINISTRATIVE/DENTAL PROGRAM ASSISTANT

Administrative Assistant

Webster County is looking for an Administrative Assistant for our Dental program! The Administrative Assistant supports the financial and administrative operations of the Health Department by processing invoices and payments in accordance with county, state, and federal requirements. This position helps ensure accurate and timely payments to vendors and service providers supporting public health programs, grants, and departmental operations. The position also supports the Health Department's dental and oral health programs through accurate data entry, billing, and recordkeeping.

Duties and Responsibilities

Essential Duties and Responsibilities:

• Review, verify, code, and process invoices for payment in accordance with Health Department policies and applicable requirements.
• Ensure invoices are properly approved and charged to the appropriate programs, grants, or funding sources.
• Process payments, including checks, ACH transactions, and electronic fund transfers, within established timelines.
• Maintain accurate and well-organized accounts payable records to support financial reporting and audit requirements.
• Reconcile vendor statements, research discrepancies, and coordinate with vendors and internal program staff to resolve payment issues.
• Respond to inquiries from vendors, staff, and program managers regarding invoice status, payments, and related financial matters.
• Enter and maintain accurate dental program data, billing information, and patient records.
• Prepare, organize, and maintain dental records in accordance with applicable privacy and confidentiality requirements.
• Assist with dental billing, documentation, and recordkeeping to support oral health program operations.
• Support school-based and community dental outreach activities, including program coordination and related administrative tasks.
• Answer and route incoming telephone calls, respond to general inquiries, and provide courteous customer service to the public.
• Perform other administrative and clerical duties as needed to support Health Department programs and operations.

Qualifications

Required Qualifications:

• High school diploma or equivalent.
• One to two years of experience in accounts payable, accounting, fiscal support, or a related field.
• Valid Iowa driver's license.
• Experience working with electronic recordkeeping systems.
• Proficiency in Microsoft Excel and other standard office software.
• Strong attention to detail with demonstrated accuracy and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a regulated environment.
• Ability to maintain confidential and sensitive information in accordance with applicable privacy requirements.
• CPR/AED, Bloodborne Pathogens, and HIPAA training/certification required; training may be provided upon hire. Additional training may be assigned as required.

Preferred Qualifications:

• Associate's degree in accounting, business administration, or a related field.
• Experience in a dental, medical, public health, or similar healthcare setting.
• Knowledge of dental terminology and dental recordkeeping practices.
• Experience with Medicaid or other public insurance programs.
• Familiarity with grant-funded programs, funding requirements, and cost allocation.
• Knowledge of public sector accounting practices
• Strong communication and customer service skills

Additional Information

Work Environment & Physical Requirements:

• Office-based position with prolonged periods of computer use
• Occasional standing, walking, and lifting supplies up to 25 pounds

Compensation & Benefits:

• Salary: Based on qualifications and experience, consistent with the Webster County pay scale.
• IPERS Retirement: Participation in the Iowa Public Employees' Retirement System (IPERS), with both employee and employer contributions.
• Health Insurance: Comprehensive medical coverage with a significant portion of the premium paid by Webster County.
• Dental & Vision Insurance: Multiple dental plan options and vision coverage available to eligible employees.
• Generous Paid Time Off: Full-time employees may earn up to 104 hours of PTO during their first year , with PTO accrual increasing based on years of service.
• Paid Holidays: Webster County recognizes 11 full- or half-day paid holidays throughout the year.
• Short- and Long-Term Disability: Income protection benefits are available to eligible employees in the event of a qualifying illness or non-work-related injury.
• Life Insurance: Employer-paid term life insurance is provided to eligible full-time employees.
• Critical Illness & Accident Coverage: Employer-provided and voluntary coverage options are available for additional financial protection.
• Flexible Spending Accounts: Eligible employees may set aside pre-tax dollars for qualifying healthcare and dependent-care expenses.
• 457 Deferred Compensation Plan: Employees may participate in a supplemental, tax-advantaged retirement savings plan.
• Additional Voluntary Benefits: Supplemental insurance options are available through payroll deduction.

Benefit eligibility, coverage, contributions, and plan provisions are subject to Webster County policies and applicable benefit plan documents. Benefits for bargaining-unit employees may differ based on the applicable labor agreement.

Ready to Join Our Team? If you're looking for a rewarding opportunity to make a difference in your community, we encourage you to apply! Join Webster County and become part of a dedicated team committed to serving our residents and making our community a great place to live, work, and grow. We look forward to hearing from you!

Equal Employment Opportunity: Webster County is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. Webster County is committed to providing equal employment opportunities to all qualified applicants and employees.