Senior Billing Coordinator

Job Title: Senior Accounting Coordinator Location: New York, NY 10001 Work Environment: Hybrid, 2 days in office/2 remote Term: Direct Hire Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION Our client, an esteemed international law firm is looking for a Senior Accounting Coordinator to join their New York team. Key Responsibilities Manage multiple high-volume, complex billing assignments and client account analysis initiatives. Analyze aged accounts receivable and outstanding balance reports, proactively identifying and resolving potential collection issues. Prepare, review, and process client invoices, billing documentation, and supporting materials required for billing requests and adjustments. Execute and maintain accounting procedures, billing processes, and departmental objectives by coordinating timely invoice preparation and monitoring outstanding receivables in collaboration with administrative staff and other business services professionals. Respond promptly and professionally to inquiries from clients, attorneys, and internal business support teams regarding billing, account status, and financial matters. Serve as a trusted resource by providing guidance, support, and accurate financial information to attorneys and Firm personnel. Foster productive working relationships with internal departments, partners, clients, and external contacts. Partner with management to coordinate workflow, resolve operational challenges, recommend process improvements, and develop innovative solutions that enhance departmental efficiency. Communicate concerns, risks, and escalated issues to leadership in a timely manner. Identify training opportunities and recommend coaching initiatives to strengthen the skills of business services professionals. Mentor, train, and provide ongoing support to Accounting Assistants and Accounting Coordinators as needed. Assume leadership responsibilities and provide departmental oversight during the absence of supervisors or managers. Maintain accurate, organized, and current records for assigned partners and client accounts. Continuously expand knowledge of Firm accounting policies, billing procedures, and operational best practices. Demonstrate exceptional verbal, written, and interpersonal communication skills to cultivate effective professional relationships across the Firm. Utilize Firm resources responsibly while maintaining operational efficiency and cost awareness. Adhere to Firm policies, procedures, compliance standards, and operational guidelines. Perform additional responsibilities and special projects as assigned. Qualifications Proficiency with relevant accounting and business software applications, including Aderant, Microsoft Outlook, Excel, and Word, along with the ability to quickly learn new systems and technologies. Strong written, verbal, and interpersonal communication abilities. Excellent organizational, prioritization, and time management skills. Advanced analytical, problem-solving, planning, and troubleshooting capabilities. Exceptional attention to detail and commitment to accuracy. Ability to successfully manage multiple priorities while meeting deadlines in a fast-paced environment. Proven ability to exercise sound judgment, maintain discretion, and safeguard confidential information. Self-motivated with the ability to work independently while collaborating effectively within cross-functional teams. Adaptability and flexibility to adjust work schedules as business demands require. Education & Experience Bachelor's degree required. Minimum of five (5) years of legal billing and client accounting experience, including financial account analysis, billing administration, and accounts receivable management. Experience with Aderant, Elite, or 3E billing and accounting systems is strongly preferred. #J-18808-Ljbffr