Office Manager, Front Desk Coordinator, Construction

Job Description Job Description Office Manager / Front Desk Coordinator, Construction San Francisco, CA 94124 (Onsite) Pay Rate: $32–$35/hour + Benefits Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM ABOUT THE COMPANY: Founded in 1977, this family-owned company is a well-established leader in the construction and building materials industry, specializing in the supply and installation of premium windows, doors, skylights, and related architectural products for residential and commercial projects throughout the Bay Area. Known for its strong reputation, long-standing client relationships, and quality craftsmanship, the company offers a stable and collaborative work environment with long-term growth potential POSITION OVERVIEW: We are seeking a highly organized, proactive, and detail-oriented Office Manager / Front Desk Coordinator to support daily office operations and administrative functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and can confidently manage both front office responsibilities and operational coordination The ideal candidate brings strong administrative experience, excellent communication skills, and preferably prior experience working within the construction industry or a related field This is a fully onsite role based in San Francisco, CA. Candidates should ideally reside within close proximity to the office due to daily onsite requirements KEY RESPONSIBILITIES: Office Administration & Coordination Answer and direct incoming phone calls Manage and review shared company email inboxes Process vendor acknowledgments and maintain organized job documentation Create and maintain job folders in SharePoint and physical filing systems Prepare installation folders and job labels Manage outgoing mail, packages, office supplies, and janitorial supplies Maintain binders, forms, records, and company documentation Serve as DocuSign Administrator Assist with warranties, close-out documents, pre-lien notices, and subcontractor agreements Coordinate insurance certificates and OCIP enrollment forms Update forms, contracts, and job-specific documentation Payroll & Timekeeping Support Process office personnel timesheets Manage installer time submissions Update Exaktime locations and QuickBooks installation jobs HR & Employee Support Assist with employee insurance setup and changes through CalChoice Maintain attendance logs and employee records Update Outlook calendars for employee time-off requests Scan and maintain time-off documentation Support year-end office organization and administrative tasks Compliance & Operational Support Maintain OSHA 300 logs Support construction-related administrative and compliance processes Assist with subcontractor onboarding and work order documentation KEY QUALIFICATIONS: Previous office management, administrative, or front desk experience required Experience working within the construction industry strongly preferred Strong organizational and multitasking abilities Excellent communication and interpersonal skills Comfortable managing documentation, contracts, and operational processes Proficient with Microsoft Office, Outlook, SharePoint, and general office systems Ability to work independently and maintain strong attention to detail Energetic, proactive, and team-oriented mindset preferred BENEFITS: Employer-paid health insurance for employees Dental coverage 401(k) Paid vacation Location Preference : Candidates should ideally live within or near: San Francisco, Brisbane, Daly City, South San Francisco, Colma, San Bruno, Millbrae, Burlingame We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req26-00282