Household Manager & Family Assistant (w/ Meal Prep Support)

Household Manager & Family Assistant (w/ Meal Prep Support)Location: Wilton, CT (06897)Employment Type: Full-Time; 40 hours/week guaranteedSchedule: Wednesday-Friday 12pm-9pm, Tuesday + Saturday 7am-4pm; Flexibility for overnights at least 4x/month with advance noticeCompensation: $35-$38/hour, based on experienceStart Date: ASAPRequirementsAuthorized to work in the United StatesMaintain a smoke-free environmentReliable transportation (mileage reimbursement provided)Must love kindergarteners and teenagersComfortable caring for an intelligent, precocious child with medical needs; clinical or caregiving backgrounds (nursing, PT, special education, psychology) preferredAble to lift up to 40 lbsStrong swimmerComfortable around dogsPassion for preparing healthy, nourishing family meals; familiarity with anti-inflammatory cooking is a plusOptimistic outlook on lifeAbout Our FamilyWe are a warm, welcoming, and deeply connected family with four children spanning a wide range of ages, from elementary school through young adulthood. Our home is active, dynamic, and full of personality, and we're looking for someone who is excited by the opportunity to become a meaningful and trusted part of our family's day-to-day life.At the heart of our home is a strong sense of connection. Shared meals, thoughtful routines, and showing up for one another matter deeply to us. We're seeking more than someone who can simply manage household tasks—we're looking for a trusted partner who genuinely enjoys supporting families and takes pride in creating an environment that feels organized, welcoming, and cared for.The ideal candidate is highly organized, proactive, and naturally service-minded. You are someone who notices what needs to be done before being asked, enjoys creating order amidst a busy schedule, and finds fulfillment in helping a family thrive.This role requires strong operational skills, but equally important is a desire to become invested in the success and well-being of the household. The right person will bring warmth, discretion, flexibility, and a steady presence while helping ensure the home runs smoothly and efficiently each day.Above all, our ideal candidate is looking for a long-term opportunity where they can make a meaningful impact, become invested in a family's success, and grow alongside them for years to come.Who You Are / What We're Looking ForOrganized & Operations–Oriented: Naturally bring structure and calm to a busy home by managing daily flow, coordinating multiple schedules, and overseeing household systems, including directing and supporting existing help to ensure everything runs smoothlyProactive & Take-Charge Leader: Anticipate needs before they arise, take initiative without needing detailed instructions, and confidently keep the household moving forward in a fast-paced, constantly shifting environmentStrong Scheduling & Coordination Skills: Skilled at managing complex family calendars, coordinating multiple children's overlapping sports and activities, and solving for logistics across a dynamic weekly scheduleExperienced & Confident Family Cook: Comfortable meal planning 7x/week and cooking 5x/week, preparing healthy, protein-forward meals, managing grocery shopping, and supporting a consistent family dinner routine that is central to daily lifeMedically Comfortable & Calm Under Pressure: Fully at ease in a medically complex environment, including supporting a child with serious illness, administering basic medications, recognizing when escalation is needed, and transporting a child to medical care when requiredWarm, Steady Presence with Children & Teens: Comfortable engaging with kids of varying ages, especially teenagers, by being warm, approachable, and trusted in the homeHighly Discreet & Trustworthy: Understands the importance of confidentiality in a close-knit community, able to protect family privacyFlexible, Adaptable & Independent: Comfortable with shifting schedules, overnights, occasional weekends, and independently running the household during travel/periods of heightened medical needStrong Communicator & Coordinator: Confident managing communication across family members and household helpers, giving clear direction, and ensuring alignment across competing priorities while maintaining a calm tonePassionate About Creating a Warm Family Environment: Values connection, participates in the rhythm of family life, and contributes to a home where meals, routines, and togetherness are centralKey ResponsibilitiesFamily Support & Child AssistanceSchool and activity pick-ups/drop-offsSupervision of children/back-up childcareAdministering medication to school-aged daughterOccasional overnight/weekend care at least 4x/monthPrep backpacks/clothing/snacksMeal Planning & PrepPrep healthy, protein-forward meals/snacks/breakfasts 5x/week and plan meals 7x/weekBatch-cooking of meals/snacks to leave fridge stocked for days offPrep school lunchesGrocery shopping for recipe items and pantry/fridge staplesFollow dietary needs and preferencesKitchen clean-up and maintenanceOccasional deep cleaning of fridge and disposal of expired itemsAdministrative & Personal Assistant SupportCalendar management of household schedules, including looking ahead for bottlenecks and identifying solutionsTravel planning and logisticsHousehold email managementReceipt/budget tracking of expenses incurred as Household ManagerEvent and appointment coordination, including children's activities/campsInventory & ErrandsRestock pantry, fridge, and household suppliesManage running household supply listsManage household orders and subscriptions (Amazon/Costco/Target)Returns, dry cleaning, gift shopping/wrappingMail and package handlingBreakdown boxesHousehold Management & OrganizationCreate and maintain household organization systemsDaily resets and prep home for weekly cleaners, including directing them on priorities for dayLight tidying including putting away dishes, wiping surfaces, and vacuuming high-traffic areasSeasonal swaps of clothing, décor, beddingPrepare and coordinate donation drop-offsEvent/holiday/guest prepPacking/unpacking for travelIndoor plant careChange batteries, light bulbs, smoke detectors, etc.Vendor & Property OversightOversee cleaners, contractors, landscapersResearch and coordinate repairs and quotesWater lawn and outdoor plantsClean outdoor furniture and cushionsSweep porch/deckVehicle ManagementSchedule maintenanceFueling, cleaning, and organizing of vehiclesTrack registration and insurancePet CareWalking dog 1x/dayVet/grooming scheduling as neededHow to ApplyPlease submit the following to be considered:A short intro letter telling us who you are and why this role resonates with youAn updated