Administrative Support Assistant I, Orthopedic Surgery

Administrative Support Assistant I, Orthopedic Surgery

Posting Number - req26938

Location - Tucson Campus

Position Highlights - This is an exciting opportunity to provide administrative support to the College of Medicine's Department of Orthopedic Surgery. This position will support the department's research and clinical faculty and assist with the routine day-to-day activities. The ideal candidate will possess excellent organizational skills, be able to multitask in a fast-paced environment, have excellent written and verbal communication skills, and possess a professional demeanor. Also, the incumbent should be able to maintain sensitivity with confidential information, and possess computer proficiency in Microsoft Word, Excel, and Outlook.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Duties & Responsibilities - Provides general administrative duties including front desk coverage, triaging of phones and mail, ordering supplies for Department. Provides guidance and assistance to students, faculty and administrators as needed for copies, researching and editing and exchange of information. Provides meeting/calendar organization and coordination for faculty and staff. Provides cross coverage for existing administrative staff. Assists with onboarding/offboarding. Assists with preparing and organizing paperwork, updating records, maintaining checklists, and communicating basic information to employees and staff. Assists with coordinating meetings and securing venues for meetings and other duties similar in nature. Attend meetings and take notes. Cascade meeting notes to attendees and create and follow up on actionable items. Submit/process travel arrangements and reimbursements and assisting with PCard processing. (Both University and Banner reimbursements process). Coordinating amongst research and clinical faculty and overlapping project and scheduling coordination.

Minimum Qualifications - High school diploma or high school diploma equivalency is required.

Preferred Qualifications - Prior administrative experience is preferred, but not required.

FLSA - Non-Exempt

Full Time/Part Time - Part Time

Number of Hours Worked per Week - 20

Job FTE - .5

Work Calendar - Fiscal

Job Category - Organizational Administration

Benefits Eligible - Yes - Full Benefits

Rate of Pay - $16.50 - $20.63

Compensation Type - hourly rate

Grade - 3

Career Stream and Level - OC1

Job Family - Administrative Support

Job Function - Organizational Administration

Type of criminal background check required: - Name-based criminal background check (non-security sensitive)

Number of Vacancies - 1

Contact Information for Candidates - Veronica Rangel View email address on click.appcast.io and Robert Pulver View email address on click.appcast.io

Documents Needed to Apply - Resume and Cover Letter

Special Instructions to Applicant - Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission. Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).