Development Associate

Development Associate

An exciting opportunity to join the team of a progressive YMCA located in vibrant Somerset County, New Jersey. The YMCA is one of the nation's leading nonprofit organizations dedicated to strengthening communities through youth development, healthy living and social responsibility. With a 150-year-old history, Greater Somerset County YMCA (GSCY) is a pillar of the community and has seven locations across three counties, which collectively serve upwards of 30,000 individuals. GSCY has 100 full-time and 950 part-time employees along with operating revenues to $26+ million.

The Y empowers everyone—no matter who they are or where they are from. To fulfill our purpose of strengthening community for all, GSCY is committed to being an inclusive organization and leveraging our collective impact to address social inequities.

Position Summary

Under the direction of the Chief Philanthropy Officer, the Development Associate is responsible for the administrative support of the Association-wide Philanthropy Department including maintaining donor database and preparing donor communications. This role helps create a welcoming, accurate, and responsive donor experience that reflects the YMCA values of caring, honesty, respect, and responsibility and is well versed in Development information and record maintenance. The Development Associate will also support fundraising volunteers and participate in related functions and events as assigned.

Essential Functions

• Acting as administrator for donor databases (Daxko), manages the accurate receipting and designation of all donations including recording gifts, preparing deposits, tracking donor notes and other transactions as well as generating reports and mailing lists.
• Prepares acknowledgement letters, invoices and other correspondence to donors.
• Optimize the use of fundraising software to ensure accurate reporting of donors, pledges and various demographic information.
• Maintain donor files for individuals, foundation and corporations.
• Assemble media and donor kits for campaign trainings and meetings.
• Tracks all expenses and manages purchase orders for Philanthropy Department.
• Support Association wide cultivation, stewardship and fundraising events including tracking of attendees and expenses.
• Maintain confidentiality of donor information.
• Responsible for complying with all Greater Somerset County YMCA Policies and Procedures.
• Adheres to and incorporates the YMCA values of caring, honesty, respect and responsibility.
• Attend trainings, seminars and meetings as required.
• Performs other duties as assigned to ensure optimum operations in the Philanthropy Department.

Qualifications

Minimum 2 years of related business or office management experience.

Strong customer service, written and verbal communication, organizational, and database management skills. Experience supporting donor communications, gift processing, fundraising events, reporting, and confidential recordkeeping preferred.

Experience with standard business software and office equipment. Excellent computer skills and proficiency in Word, Excel, PowerPoint, Outlook. Mail merge proficiency.

Ability to complete projects, meet deadlines, and prioritize tasks in occasionally high stress situations.

Ability to work independently, with minimal supervision and in a team environment.

Education/Experience

• Bachelor's degree in related field or equivalent preferred.
• Current CPR/AED and First Aid certification, or obtain within 30 days of hire
• Current Blood borne Pathogens certification, or obtain within 30 days of hire
• Greater Somerset County YMCA Child Abuse Prevention Training within 30 days of hire

YMCA Competencies (Leader):

Mission Advancement: Reinforces the Y's values within the organization and the community. Effectively communicates the benefits and impact of the YMCAs efforts for all stakeholders. Implements effective systems to develop volunteers at program, fundraising, and policy leadership levels. Secures resources and support for all philanthropic endeavors.

Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Serves as a community leader building collaborations based on trust and credibility to advance YMCA mission and goals. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.

Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures, investment policies and financial controls. Assigns clear accountability and ensures continuous improvement.

Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Work Environment and Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

Benefits of Working Full-Time at GSC YMCA Include:

• FREE family membership to Greater Somerset County YMCA, including full access to all of our branch facilities including Bridgewater YMCA, Hillsborough YMCA, Princeton YMCA, Somerset Hills YMCA, and Somerville YMCA.
• FREE nationwide membership with access to over 2,500 YMCA locations across the country
• Discounted program fees
• Paid sick leave and short-term disability insurance
• Employee Assistance Program (EAP)
• Generous 12% retirement contribution to the YMCA Retirement Fund after eligibility period (no employee contribution required)
• Medical and dental insurance with prescription coverage
• Vision insurance
• Flexible Spending Account for medical and/or dependent care
• 100% contribution towards life insurance and long-term disability
• Optional additional life insurance and dependent life insurance available at low rates
• 403(b) Smart Savings Plan
• Generous paid time off policy
• 7 paid holidays

Greater Somerset County YMCA is a drug free work environment. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information who share our values of Caring, Honesty, Respect and Responsibility.