Adminstrative Assistant II

Administrative Assistant II

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement. At CEVA Logistics, we Rise in Motion. Your career is always on the move, growing as fast and as far as your ambition takes you. Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world. The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job. It's a journey on which you rise.

Your Role

Responsible for providing advanced administrative, purchasing, and invoicing support to site leadership and business operations. This role manages confidential information, supports financial and procurement processes, and ensures efficient office administration. The Administrative Coordinator must be highly organized, capable of working independently with minimal supervision, and possess strong analytical and technical skills, particularly in Microsoft Excel. Models and acts in accordance with our guiding principles and core values.

What Are You Going To Do?

Provide administrative support to site leadership and operational teams. Process vendor invoices and ensure accurate and timely invoice reconciliation and payment processing. Create, manage, and track purchase orders (POs) while maintaining compliance with company purchasing policies. Utilize JD Edwards (JDE) or similar ERP systems to support invoicing, purchasing, reporting, and record maintenance. Research and resolve invoice discrepancies, payment issues, and vendor inquiries. Maintain purchasing and financial records, ensuring accuracy and completeness of documentation. Prepare, compose, and distribute professional correspondence, reports, presentations, and other business documents. Develop and maintain complex spreadsheets, reports, dashboards, and tracking tools using Microsoft Excel. Coordinate meetings, appointments, travel arrangements, and special projects as assigned. Manage electronic and physical filing systems and maintain confidential records. Collaborate with vendors, corporate departments, and operational teams to ensure timely completion of administrative and procurement activities. Support budget tracking and expense management activities. Perform various special projects and other duties as assigned.

What Are We Looking For?

Education and Experience: High School Diploma or GED required. Associate degree in Business Administration, Accounting, Finance, or related field preferred. Minimum three (3) years of administrative, purchasing, accounting, or related business support experience required. Experience processing invoices and managing purchase orders required. Experience using JD Edwards (JDE) for purchasing, invoicing, or financial transactions strongly preferred. Experience in logistics, warehousing, transportation, or distribution environments preferred.

Skills: Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Microsoft Excel. Demonstrated ability to create and maintain complex spreadsheets utilizing formulas, pivot tables, VLOOKUP/XLOOKUP functions, and reporting tools. Proficiency with ERP, accounting, or purchasing systems; JD Edwards experience preferred. Strong data entry, analytical, and problem-solving skills. Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail. Strong verbal and written communication skills. Ability to work independently with minimal supervision and exercise sound judgment.

Characteristics: Highly organized and detail-oriented. Demonstrates initiative and ownership of assigned responsibilities. Ability to handle confidential and sensitive information professionally. Strong planning, time management, and prioritization skills. Effective at building relationships with vendors, leadership, and internal stakeholders. Adaptable to changing priorities and business needs. Committed to delivering high-quality, accurate work in a fast-paced environment.

What Do We Have To Offer?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance. We are a team in every sense, and we support each other and work collaboratively to achieve our goals together. It is our goal that you will be compensated for your hard work and commitment, so if you'd like to work for one of the top Logistics providers in the world then let's work together to help you find your new role.

About Tomorrow

We value your professional and personal growth. That's why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (how about sales or supply chain?) or find your own path. Join CEVA for a challenging and rewarding career. CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.