Procurement Specialist Supervisor

This is supervisory technical procurement work within the City’s central procurement agency or at the Department of Aviation. An employee in this class plans, evaluates and reviews the work of procurement specialists engaged in developing purchasing specifications and standards and purchasing an assigned group of commodities or services; performing long-range purchase planning and analysis; and/or reviewing and awarding public construction and concession contracts, or developing, modifying, monitoring contract processing procedures and professional services for the Department of Aviation. An employee in this class assigns a group of general commodities or public works construction contracts to specialists. Work includes reviewing staff performance and activities for conformance to appropriate procurement and purchasing practices, determining training and development needs, and resolving a variety of purchasing and procurement problems. Interacting with governmental officials, vendors, contractors, and the general public is a significant aspect of the work. Work is performed under the general supervision of a technical and administrative superior.

CONTACT INFORMATION

The analyst responsible for reviewing applications and additional documentation for this job opportunity is Erica Marable City of Philadelphia – Office of Human Resources 1401 JFK Blvd., Room 1530 Philadelphia, PA 19102-1675 Phone: View phone number on click.appcast.io Fax: View phone number on click.appcast.io Email: Erica .View email address on click.appcast.io For all other inquiries please contact Customer Service at View phone number on click.appcast.io or email View email address on click.appcast.io

ELIGIBLE LIST: DEPARTMENTAL-ONLY PROMOTIONAL

Only a departmental promotional eligible list for the Procurement Department will be established as a result of this examination.

PREFERENCE FOR PHILADELPHIA RESIDENTS

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score. To receive such preference, candidates must respond to the question regarding residence on this application. This response will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements. If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration Examination Information:

TRAINING AND EXPERIENCE EVALUATION

Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination. Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out-of-class documentation, etc. and provide a detailed description of your education, experience, and credentials. An Eligible List will be established the week of October 19, 2026. Please note that this date may change. Test Review: In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call View phone number on click.appcast.io if you wish to schedule a test review. High School/GED The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.

ANTICIPATED ELIGIBILITY

Candidates who meet all eligibility requirements within 3 months of the application deadline will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.

OPTION 1:

1. CIVIL SERVICE STATUS: Presently employed by the City of Philadelphia with permanent Civil Service status in the Procurement Department with a performance rating of Satisfactory or higher.
2. EDUCATION: Completion of a bachelor's degree program at an accredited college or university.
3. GENERAL EXPERIENCE: Two years of purchasing experience.
4. SPECIFIC EXPERIENCE: Two years of full-level performance purchasing experience in a centralized purchasing system or airport, analyzing buying requirements and resolving procurement-related issues for general commodities or processing public work contracts and performing long-range purchase planning and analysis for construction and concession contracts.

NOTE: Additional experience may substitute for the education requirement on a year-for-year basis.

OPTION 2:

2. EDUCATION: Education equivalent to completion of the twelfth school grade. 3. GENERAL EXPERIENCE: Two years of contracting experience as a Departmental Procurement Specialist or three years of contracting experience as a Contract Clerk. 4. SPECIFIC EXPERIENCE: Two years of full-level performance purchasing experience in the centralized purchasing agency or Airport, analyzing buying requirements and resolving procurement-related issues for general commodities or processing public work contracts and performing long-range purchase planning and analysis for construction and concession contracts. Or any equivalent combination of experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above. NOTE: Certification from an industry-accepted supply chain management/purchasing professional association may substitute for one year of the education requirement or the general experience requirements for both options to qualify. NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions. In accordance with Civil Service Regulation 11.032 - Selective Factor Certification – the appointing authority may request certification of eligible candidates with the required experience to fill specific positions in this class. Certification to fill such position will be made from of the highest-ranking eligible candidates on the eligible list who possess the specified experience.

PHYSICAL AND MEDICAL REQUIREMENTS:

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class. TRANSCRIPT, LICENSES, REGISTRATIONS AND CERTIFICATION REQUIREMENTS Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service. Candidates MUST submit a copy of their license, registration or certification. If you have ever submitted a paper transcript, license, registration or certification for any City of Philadelphia civil service examination, you must submit another document Option 1 - Upload a paperless transcript, license, registration or certification – One time only! You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced. Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted. Option 2 – Submit a paper transcript, license, registration or certification – Separate document required for each application If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants. Mailing address for paper transcript and other required materials Erica Marable City of Philadelphia Office of Human Resources 1401 JFK Blvd., Room 1530 Philadelphia, PA 19102 Phone: View phone number on click.appcast.io Fax: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Philadelphia PA