Administrative Assistant Office of General Counsel

: Administrative Assistant Office of General Counsel Category: Professional Positions Subscribe: Department: General Counsel Locations: Albany, NY Posted: Nov 22, 2025 Closes: Open Until Filled Type: Full-time Position ID: 170220 Share

About The State University of New York :

The Office of General Counsel (OGC) provides legal services and support to the Board of Trustees, the Chancellor and senior officers for the State University of New York (SUNY) at SUNY System Administration at Albany, New York, and the presidents and administrators of the campuses within the System. Under the leadership of the Senior Vice Chancellor for Legal Affairs and General Counsel, the SUNY Office of General Counsel is responsible for providing legal services to the System and the 29 State-operated campuses. The OGC consists of more than 45 experienced higher education attorneys, paralegals and support staff located in Albany at the System Administration headquarters and in campus-based offices at the four University Centers, Health Science Centers, and various SUNY colleges.

:

The State University of New York System Administration, located in Albany, New York invites applications for the position of Administrative Assistant. As a member of the Office of the General Counsel, the Administrative Assistant will be responsible for proactively providing administrative support and related services for the Senior Vice Chancellor for Legal Affairs and OGC leadership. This position requires discretion and the handling of highly confidential information. Responsibilities include:

• Assists in maintaining OGC leadership schedules including planning and scheduling meetings, conferences, teleconferences, events; manages virtual meeting accounts (Zoom, WebEx, Microsoft Teams, etc.); and arranges meeting rooms as required.
• Coordinates travel and special events for OGC as assigned; and reconciles associated expense reports.
• Acts as first point of contact for meeting and greeting clients.
• Initiates contact with senior executives and clients for exchange of information.
• Answer calls made to the OGC and handles routine and non-routine questions; and collaborates with other Assistants within the OGC to ensure consistent phone coverage during business hours.
• Prepares and proof-reads written and/or printed materials, including letters, memoranda, formal presentations, reports, and mailings, for clarity, typographical errors, and grammar
• Enhances the OGC's effectiveness by providing information management support, briefing the Senior Vice Chancellor and OGC leadership on upcoming meetings and collating relevant briefing documents.
• Creates and maintains various database and spreadsheet files as requested by OGC leadership or departmental policy.
• Oversees supplies and office equipment; and updates information on the OGC website.
• Assists with routine HR matters such as onboarding and offboarding staff and interns.
• Establishes, develops, maintains and updates filing system.
• Opens, sorts, and distributes incoming mail; collects and forwards outgoing mail and inter-office memoranda; and responds to routine correspondence within established guidelines.
• Performing other duties as assigned.

Requirements:

Required Qualifications:

• Bachelor's Degree in a related field; or high school diploma or GED equivalent and 2-3 years of relevant experience.
• Effective communication (oral and written) and interpersonal skills.
• Excellent organizational and time management skills, with the ability to handle variety of projects simultaneously and prioritize effectively while paying attention to details.
• Ability to work independently and perform duties on own initiative.
• High technological proficiency, especially in using standard office software such as Word, Excel, Access, Power Point, OneDrive and Outlook, collaboration tools (E.g., Zoom, Microsoft Teams, etc.) and digital document management systems, such as Microsoft SharePoint.

Preferred Qualifications:

• 5+ years of progressively responsible administrative experience, preferably in a legal environment.
• Experience as an assistant to a senior manager in an academic setting or government law office.
• Ability to function effectively in a fast-paced environment with multiple and changing priorities and objectives.
• Familiarity with New York State legal procedures and terminology.

Additional Information:

Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $52,000 - $75,000.

Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.

Applicants must be currently authorized to work in the United States on a full-time basis.

Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union.

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and three professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at View phone number on us.fitly.work or via email at View email address on us.fitly.work .

The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.4 million students amongst its entire portfolio of credit- and non-credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2022, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum. To learn more about how SUNY creates opportunities, visit

About The State University of New York :

The Office of General Counsel (OGC) provides legal services and support to the Board of Trustees, the Chancellor and senior officers for the State University of New York (SUNY) at SUNY System Administration at Albany, New York, and the presidents and administrators of the campuses within the System. Under the leadership of the Senior Vice Chancellor for Legal Affairs and General Counsel, the SUNY Office of General Counsel is responsible for providing legal services to the System and the 29 State-operated campuses. The OGC consists of more than 45 experienced higher education attorneys, paralegals and support staff located in Albany at the System Administration headquarters and in campus-based offices at the four University Centers, Health Science Centers, and various SUNY colleges.

:

The State University of New York System Administration, located in Albany, New York invites applications for the position of Administrative Assistant. As a member of the Office of the General Counsel, the Administrative Assistant will be responsible for proactively providing administrative support and related services for the Senior Vice Chancellor for Legal Affairs and OGC leadership. This position requires discretion and the handling of highly confidential information. Responsibilities include:

• Assists in maintaining OGC leadership schedules including planning and scheduling meetings, conferences, teleconferences, events; manages virtual meeting accounts (Zoom, WebEx, Microsoft Teams, etc.); and arranges meeting rooms as required.
• Coordinates travel and special events for OGC as assigned; and reconciles associated expense reports.
• Acts as first point of contact for meeting and greeting clients.
• Initiates contact with senior executives and clients for exchange of information.
• Answer calls made to the OGC and handles routine and non-routine questions; and collaborates with other Assistants within the OGC to ensure consistent phone coverage during business hours.
• Prepares and proof-reads written and/or printed materials, including letters, memoranda, formal presentations, reports, and mailings, for clarity, typographical errors, and grammar
• Enhances the OGC's effectiveness by providing information management support, briefing the Senior Vice Chancellor and OGC leadership on upcoming meetings and collating relevant briefing documents.
• Creates and maintains various database and spreadsheet files as requested by OGC leadership or departmental policy.
• Oversees supplies and office equipment; and updates information on the OGC website.
• Assists with routine HR matters such as onboarding and offboarding staff and interns.
• Establishes, develops, maintains and updates filing system.
• Opens, sorts, and distributes incoming mail; collects and forwards outgoing mail and inter-office memoranda; and responds to routine correspondence within established guidelines.
• Performing other duties as assigned.

Requirements:

Required Qualifications:

• Bachelor's Degree in a related field; or high school diploma or GED equivalent and 2-3 years of relevant experience.
• Effective communication (oral and written) and interpersonal skills.
• Excellent organizational and time management skills, with the ability to handle variety of projects simultaneously and prioritize effectively while paying attention to details.
• Ability to work independently and perform duties on own initiative.
• High technological proficiency, especially in using standard office software such as Word, Excel, Access, Power Point, OneDrive and Outlook, collaboration tools (E.g., Zoom, Microsoft Teams, etc.) and digital document management systems, such as Microsoft SharePoint.

Preferred Qualifications:

• 5+ years of progressively responsible administrative experience, preferably in a legal environment.
• Experience as an assistant to a senior manager in an academic setting or government law office.
• Ability to function effectively in a fast-paced environment with multiple and changing priorities and objectives.
• Familiarity with New York State legal procedures and terminology.

Additional Information:

Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $52,000 - $75,000.

Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.

Applicants must be currently authorized to work in the United States on a full-time basis.

Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union.

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and three professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at View phone number on us.fitly.work or via email at View email address on us.fitly.work .

The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.4 million students amongst its entire portfolio of credit- and non-credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2022, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum. To learn more about how SUNY creates opportunities, visit

Category: Professional Positions Subscribe: Department: General Counsel Locations: Albany, NY Posted: Nov 22, 2025 Closes: Open Until Filled Type: Full-time Position ID: 170220