Office Assistant 1 (NY HELPS)

Duties Description This position is in the Administrative Services Bureau.


Duties:

• Bureau receptionist, including answering the main line, transferring calls to the appropriate staff, and taking complete messages to ensure proper follow-up. Read and respond to ADMINOP e-mails.

• Provide general administrative support to the Bureau Chief, Deputy Bureau Chief, and Analysts, including preparing memos, scheduling appointments, maintaining the calendar, record keeping, updating the office contact list, data entry, filing, and any additional tasks needed.

• Records Management support, including processing daily requests for file charge-outs and returns, answering emails and phone calls regarding file charge-outs and returns, and producing and sending an end-of-day report by email to the vendor.

• Scan and send purchase requests and procurement transaction logs to the OAG budget office for processing.

• Verify that the charges on the FedEx bill for the Albany mailroom were for packages sent out by the mailroom or staff in Albany Bureaus using overnight air bills, and once verified, provide approval for payment.

• Perform the clerical aspects of the maintenance renewal program for OAG equipment.

• Update and send monthly building access forms to all building managers for vendors.

• Administrator of statewide key inventory: Submit the appropriate form requesting keys, receive and forward the keys to the proper party, etc. Update database for keys and locks.

• Provide coverage in the Mail Room when needed.

• Must possess a valid driver's license.

• Perform other duties as assigned.

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).


For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.


At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


NON-COMPETITIVE QUALIFICATIONS:
There are no minimum education or experience requirements for this title.


Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State's law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state's environment.


Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

ADDITIONAL COMMENTS
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG. This agency does not participate in E-Verify for work authorization purposes.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau


Telephone View phone number on click.appcast.io


Fax


Email Address View email address on click.appcast.io


Address

Street Office of the New York State Attorney General


The Capitol


City Albany


State NY


Zip Code 12224


Notes on Applying In your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree.
To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to View email address on click.appcast.io. Be sure to include the Vacancy # and Title of the position in the subject heading of your email. Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity. The Office of the NYS Attorney General provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us at View email address on click.appcast.io or View phone number on click.appcast.io.