Operations Administrator - Financial Analysis

Overview:

This position is based out of Kinder Morgan’s Southern Natural Gas (SNG) Ocmulgee office, located at 5675 Arkwright Rd, Macon, GA 31210. Kinder Morgan offers a robust benefits package including medical, dental, vision, life insurance, two retirement plans, paid holidays, and paid time off. Kinder Morgan is one of the largest energy infrastructure companies in North America.

 

The internal title for this job is ADMINISTRATOR-OPS. 

To be considered for the position in Macon, Georgia click on Apply Now to sign in or create an account to upload your resume. This is a great opportunity if you have finance and budgeting experience including accounts payable (A/P), accounts receivables (A/R), purchasing and project support. 

Responsibilities:

Position Summary:

This position performs various administrative and financial functions in support of the department and assists management in a prompt and efficient manner, all while maintaining a high level of accuracy.

• Area Administrator for the Savannah Area Natural Gas Pipeline Business Unit reporting directly to the Area Operations Manager.
• Coordinate monthly accrual, forecasting, and variance reporting on a rolled up division level basis for all O&M cost centers and capital projects.
• Facilitate the preparation of the operating and capital budgets to ensure the necessary materials, supplies, equipment, and personnel for operations support.
• Work with division and area management to optimize operational efficiencies, utilization of resources, and team-based management principles.

Essential Duties and Responsibilities:

• Monitor and refine processes and procedures to more effectively utilize the skills and abilities of administrative support personnel.
• Coordinate/participate in the design and implementation of new administrative support mediums including documentation, databases, and facility utilization.
• Ensure that good relations are maintained with internal/external customers.
• Occasional, but infrequent overtime is anticipated and may be required.
• Prepare invoices with correct coding, review and enter into Ariba Accounts Payable system.
• Responsible for vendor setup and assisting with resolving vendor and invoice issues.
• Assist employees with reporting, coding, and approving Procurement Credit Card usage.
• Formulate cost estimates, create detailed cost worksheets and submit AFE requests.
• Generate contracts, prepare general service agreements, work directives and requests for services and materials.
• Schedule meetings and training for the Savannah area team
• Perform data entry for employee training records into Learning Management System.
• Maintain accuracy of vehicle fleet information in Holman Fleet system and monitor vehicle expenses in Wex system.
• Actively participate in safety programs and initiatives.
• Maintain electronic and hardcopy filing system for environmental records, projects, PHMSA documentation, etc.
• Generate requisitions and enter receiving reports within Lawson Procurement system.
• Enter and assist with employee expense reports in Concur Employee Expense system.
• Inventory management including issuing, transferring, receiving and auditing warehouse stock.
• Create and maintain databases and spreadsheets using Pivot tables and VLOOKUP files to improve budget tracking and forecasting.
• Conduct research, compile data and create statistical reports.
• Perform general office duties, such as ordering supplies, answering phone calls, assisting visitors, etc.
• Identify, report and correct safety and environmental concerns.
• Create a positive and professional office environment.
• Other duties as assigned.

Qualifications:

Education

• High school diploma
• Associates/Bachelor’s Degree or equivalent (preferred)

Experience/Specific Knowledge:

• Minimum 3 to 5 years hands-on experience working in an administrative capacity in a fast-paced office / professional environment
• Familiarity with budget development and cost tracking experience
• Familiarity with Lawson system is a plus
• Knowledge of PC operations and other related database applications
• Must be proficient in and have at least 3 to 5 years direct and active experience with MS Office applications (Outlook, Word, Excel and Power Point)
• Must possess and maintain a valid driver’s license and be insurable by the company insurance carrier

Competencies/Skills/Abilities:

• Intermediate to advanced proficiency level with Microsoft Office applications and database software including, but not limited to, Word, Excel, Outlook and PowerPoint.
• Demonstrated efficiency in writing and understanding verbal and written communications, including, but not limited to, e-mail
• Must be able to interact with a wide variety of people with tact, courtesy and professionalism including, but not limited to, other employees, all levels of management, vendors and customers
• Demonstrate ability to speak clearly, both in person and via telephone, using a high level of verbal skills and to listen carefully
• Accounting experience and good understanding of GAAP
• Must demonstrate excellent writing, oral, analytical and communication skills
• Must be able to successfully perform multiple tasks with strict and simultaneous deadlines
• Must be able to work with a team, take direction from supervisors, adhere to required work schedules, focus attention on details and follow work rules
• Must demonstrate ability to plan, organize and utilize project management skills
• Must be able to work independently and function with limited supervision at times
• Must be able to work autonomously as situation dictates
• Must be able to speak and understand English.

Physical Demands:

• Must be able to lift and carry up to 25 pounds on an occasional basis
• Must be able to sit for prolonged periods of time

Working Conditions:

• Must maintain regular, dependable attendance and a high level of job performance
• Must maintain a high regard for personal safety, the safety of company assets and employees and the general public
• May be required to work non-traditional hours as needed as well as overtime hours

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned. Job level will be commensurate with experience and skill sets. The successful candidate will be required to clear a drug screen and a complete background check, after an offer has been extended and prior to being employed.

Why Join Kinder Morgan:

Kinder Morgan is a large energy infrastructure company operating in North America. Access to reliable, affordable energy is a critical component for improving lives around the world. We are committed to providing energy transportation and storage services in a safe, efficient, and environmentally responsible manner for the benefit of the people, communities, and businesses we serve.

 

Kinder Morgan provides equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, childbirth and related medical conditions, gender (including gender identity and expression), sexual orientation, national origin, ancestry, citizenship status, age, physical or mental disability, genetic information, marital status, military or veteran status, family status, status as an individual authorized to work in the U.S., or any other status protected by law.

 

For more information about Kinder Morgan, our culture, opportunities available, and to join our Talent Community, please visit our careers site at .