Administrative Accounting Specialist

Job Description

Why is This a Great Opportunity?

This role offers the opportunity to combine accounting support, customer service, and administrative responsibilities in a fast-paced and collaborative environment. The Administrative Accounting Specialist plays a key role in supporting daily business operations while gaining exposure to bookkeeping, inventory management, invoicing, and office coordination.

This position is ideal for someone who enjoys variety in their day, takes pride in staying organized, and thrives in a team-oriented setting. The role provides the opportunity to work across multiple departments, contribute to process efficiency, and develop a broad range of administrative and accounting skills.

Job Description:

The Administrative Accounting Specialist is responsible for supporting daily office operations, bookkeeping activities, customer service functions, and inventory coordination. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while providing excellent internal and external support.

Key Responsibilities:
• Answer incoming calls and direct inquiries to the appropriate team members
• Gather information regarding technical or customer issues and create service tickets as needed
• Prepare and process customer invoices
• Receive, track, and manage inventory within the accounting system
• Process and monitor returned merchandise authorizations (RMAs)
• Track outstanding orders and maintain accurate updates within the service ticketing system
• Prepare and process outgoing shipments using shipping software
• Scan and organize business documents within the document management system
• Perform general clerical and administrative duties including filing, copying, mailing, and data entry
• Purchase office and break-room supplies and maintain inventory levels
• Coordinate electronics recycling and organize stockroom inventory
• Manage and track internal equipment
• Assist with planning company events and office activities
• Support bookkeeping and accounting-related tasks as assigned

Qualifications:

Education & Experience:
• Bachelor's degree required
• Previous administrative, bookkeeping, customer service, or office support experience preferred

Skills & Abilities:
• Strong customer service and communication skills
• Working knowledge of basic bookkeeping principles and office procedures
• Proficiency in Microsoft Excel and Word
• Strong organizational and time management abilities
• Detail-oriented with the ability to manage multiple tasks simultaneously
• Analytical and problem-solving skills with the ability to follow through on assignments
• Ability to work independently and collaboratively within a team environment
• Comfortable learning and utilizing accounting, inventory, and ticketing systems
• Positive, professional, and adaptable attitude


This role is ideal for a motivated and organized professional seeking a position that combines administrative coordination, accounting support, and customer interaction in a dynamic office environment.

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