Accounts Payable Analyst

Department : Accounts Payable Salary : Commensurate with Experience/Education
Description :


Performs a variety of complex accounts payable duties in accordance with standard procedures. Handles inquiries concerning payment processing and/or payment issues.


1. Audits purchase vouchers, travel vouchers, credits, purchase order encumbrances, and/or Procurement Card (P-Card)/Travel Card transactions in accordance with university and State of Texas rules and regulations; approves or rejects vouchers through electronic workflow.


2. Maintains accounting records for the university operations by auditing vouchers, expense reports, P-card transactions, and supporting documents including but not limited to; itineraries, invoices, receipts, contracts, job offer letters, 1074 reports and other financial transaction documents.


3. Handles and/or assists system setups such as hierarchy, credit card information, user profile and workflow approval.


4. Ensures that all system-related transactions are made in accordance with Federal law, IRS regulations, Texas Statutes, Texas Administrative Code, State Comptroller requirements, University policies and all other applicable regulations and requirements.


5. Partners with the University community and vendors to resolve issues and facilitate necessary payment processes.


6. Assists College/Division Administrators and other university staff to address accounting activity questions, resolve issues, and facilitate necessary payment processes.


7. Processes vouchers for centrally billed invoices and university contracted vendors.


8. Assists with the university P/T card administration by issuing cards, monitoring, auditing, and applying necessary sanctions in accordance with University policy.


9. Advises manager and accounting and auditing issues and may coordinate office activities in the Manager's absence.


10. Prepares journal entries to reallocate or correct errors, prepares cash receipts for cash received through Electronic Funds Transfer (EFT), and reviews expense transfers to/from both local and state funds.


11. Conducts contract compliance review associated with vouchers to ensure adherence to terms and conditions and agreement and disbursements.


12. Prepares ad-hoc reports to identify discrepancies between internal and external systems and takes action to make necessary corrections as needed.


13. Provides training and guidance associated with any internal/external software and/or cloud systems that are utilized for the payment process.


14. Assists with the university system wide 1099 processes and updates.


15. Performs other job-related duties as assigned.


MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.


Experience: Requires a minimum of one (1) year of directly job-related experience.

Additional Posting Information:
- Department is willing to accept education in lieu of experience.
- Department is willing to accept experience in lieu of education.


All positions at the University of Houston-System are security sensitive and will require a criminal history check.


The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.