Student Services Secretary - Timberline

Job Title

Position Criteria:

• High school diploma or equivalent and/or specialized training or similar work experience, required
• 2 or 4 year degree or equivalent work experience in a similar field, preferred
• Background experience using school-related software or willingness to learn
• Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace
• Friendly and professional to all students, parents, visitors and staff

Performance Criteria:

• Tracking attendance for all students in the building
• Communication with parents on students' absences
• Fielding phone calls and voicemails throughout the day
• Writing passes for tardy students and appointments
• Keeping teachers accountable for taking attendance each period
• Assist outside therapists with scheduling counseling sessions
• Communication with counselors and administration
• Completing attendance reports at the end of each day, delivering to appropriate administrators
• Greet all visitors, students, and staff members courteously, determine their needs, check appointments, and direct or escort them to their proper destination
• Receive and route incoming calls.
• Use software systems in place to upload/scan confidential documents into YellowFolder.
• Assist with the Visitor Aware system.
• Input data into the student information system
• Perform office routines necessary for professional office management and assist the building principal with varied organizational tasks.
• Type a variety of material, such as letters, student/personnel records, reports, memos, etc.
• Maintain and develop existing systems within the office (including, but not limited to: key management, money handling, attendance tracking, etc)
• Maintain required student/personnel records and confidentiality in working with student and staff information
• Maintain an attractive, neat, and comfortable reception area
• Coordinate other office staff as directed by administration
• Fill in for other office staff during lunch or absences
• Coordinate with administration to keep track of 10%, 15%, and 20% attendance absences and send notifications to parents and letters to the truancy court.
• Perform other duties as assigned
• Transfer students out/make folders for new students
• Send suspension letters and create a log entry number for each one
• Reserve conference rooms and create a schedule for each week
• Assist with student registration

Benefits included:

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
• 2 Personal Days
• 10 Sick days
• Employee use of District Facilities if a part of the Wellness program
• Wee Care - Childcare available at cost for 6mos - 5y for staff's children
• Mileage is reimbursed for approved work-related travel in your personal vehicle completed during scheduled work hours