Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

This role reports to the Senior Manager, Payables and Treasury Operations and has primary responsibility for the entry of Accounts Payable invoices daily. In addition, this position assists with the reconciliation and maintenance of the purchasing card program. The Senior Accounts Payable Specialist performs full-cycle accounts payable maintenance, verification, matching, approval, account coding and payment processing for accounts payable transactions.

European Wax Center, Inc. is the largest and fastest-growing franchisor and operator of out-of-home body waxing services in the United States, with over 1,000 locations nationwide. Our vision is to become an iconic brand that delivers profitable growth while staying true to our authentic culture.

Our corporate team supports key areas of the business — including marketing, technology, accounting, finance, and operations — all focused on empowering our franchisees and strengthening the brand.

What You'll Do

• Process vendor invoices received via email or physical mail, scanning into NetSuite.
• Code invoices and expense reports and timely enter in NetSuite; partner with expense owner if needed.
• Review vendor maintenance including tax designation for accuracy and completeness.
• Reconcile vendor statements to the Accounts Payable system monthly.
• Assist Senior Manager, Payables and Treasury Operations with inquiries from Vendors and within the Company.
• Assist with processing expense reports in Concur and ensure entry into NetSuite is correct.
• Assist with maintenance and coding of the purchasing card program as needed.
• Assist with monitoring the transmission of the Positive Pay file to the Bank and the electronic payment file.
• Review and maintain the Accounts Payable email box daily.
• Assist with preparation of audit requests.
• Maintain vendor files, which include vendor banking information, Form W-9, vendor addresses and contact information.
• Research and resolve invoice and statement discrepancies.
• Clean the vendor master files semi-annually.
• Assist with the annual 1099 tax compliance reporting.
• Act as subject matter expert for the accounts payable module within the Net Suite accounting system.
• Support Accounts Payable Specialist by answering questions and helping to prioritize work.
• Stay current on Accounts Payable issues and trends in the industry.
• Other tasks as assigned.

What Sets You Apart

• Detail oriented - Ability to analyze invoices and record with the proper coding and description.
• Strong written and verbal communication skills - Ability to build a sustainable relationship of trust with vendors and peers, which is established and maintained through a clear, timely, accurate, responsive and professional communication style.
• Agility and Flexibility – Ability to respond quickly to shifting priorities and a highly entrepreneurial environment; Ability to handle multiple projects simultaneously to meet deadlines.
• Results orientation – An energetic, positive, upbeat, highly respectful associate with the personality to support "best practices" and continuously push the Company to improved performance. A strong self-starter with a real sense of urgency.
• An honest and forthright individual
• Passion for the brand and opportunity – The team culture is equally focused on delighting the customer as it is on creating a great environment for management and associates to work.
• Intermediate MS Excel experience.
• Experience with Concur preferred
• Knowledge of accounts payable and banking processes.

Qualifications

• Experience in fast-paced, high-volume accounts payable environment.
• Associates degree or 4+ years of relevant work experience in Accounts Payable.

Benefits & Perks

Health & Wellness

• Medical, Dental, Vision coverage
• HDHP with HSA (employer contribution)
• Employer-paid life insurance and AD&D
• Short- and long-term disability coverage
• Mental health benefits and Employee Assistance Program
• Wellness Reward Program

Time Off & Leave

• 17 days PTO (increases with tenure)
• 11 Paid Holidays
• Paid Parental, Adoption, and Foster Leave
• 1 Wellness/Mental Health Day
• 1 Volunteer Day
• Time off to vote

Financial & Professional Benefits

• 401(k) Safe-Harbor Matching
• Ancillary benefits: pet insurance, legal coverage, identity theft protection, accident/hospital/critical illness coverage
• Professional Development Stipend (up to $500/year)

Culture & Extras

• Hybrid work: In-office Monday–Thursday, remote Friday
• Fun Committee
• Breakfast Weekly In-Office
• Diversity, Equity & Inclusion Council
• Employee Discounts (waxing & products)

*This role is not eligible for visa sponsorship*

European Wax Center is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.

This job description is a general description of essential job functions. It is not intended to describe all duties someone in this position may perform. All employees of EWC and operating subsidiaries are expected to perform tasks as assigned by supervisory/management personnel, regardless of job title or routine job duties.