Office Manager

Job Description

Job Description

This position may be for you if:

·        You are professional, courteous, and like helping people.

·        You enjoy problem solving and attention to detail

·        You are highly organized and able to manage multiple priorities

·        You appreciate hospitality and creating a positive workplace experience

·        You are comfortable supporting meetings, conference rooms, and office operations.

·        You enjoy interacting with employees, guests, and vendors

DESIRED QUALIFICATIONS

· Experience in office management, workplace services, travel, procurement, hospitality, facilities or property management preferred.

· Strong interpersonal and communication skills. Must be professional and courteous.

· High school diploma or equivalent required. Associates or college degree is preferable.

· Must be proficient in MS Office (Office, Excel, Word, PowerPoint) and comfortable with computers and learning new software/applications and all general office administrative duties involved with the position.

· Ability to manage multiple projects and meet deadlines.

· Strong organizational skills with attention to detail.

· Experience supporting conference room technology and AV equipment preferred.

· Ability to work independently and as part of a team.

· Must be available to work after hours occasionally (may include overtime).

PRIMARY RESPONSIBILITIES

· Provide office and workplace support for client employees and visitors

· Create and maintain positive, professional and welcoming work environment

· Manage daily operations of conference rooms and meeting spaces

· Coordinate resources required for meetings, training sessions and employee events.

· Support onsite employees, visitors, vendors and meeting experiences.

· Coordinate meeting room setups, furniture configurations and hospitality services.

· Coordinate catering services, coffee service, snacks and breakroom inventory.

· Monitor inventory levels, and order office, and breakroom supplies as needed.

· Perform routine inspections of conference rooms, breakrooms, restrooms, breakrooms and common areas to ensure workplace standards are maintained.

· Submit, track, and coordinate facility service request with property management and vendors.

· Assist with audiovisual systems and coordinate troubleshooting efforts with Blackbaud IT and AV vendors

· Assist employees with monitor setups, conference room technology and workplace support request.

· Support safety initiatives, emergency procedures, and evacuation drills as assigned.

· Maintain workplace documentation, inventories, and operational records.

· Coordinate with facility vendors and monitor vendor performance while onsite.

· Perform other administrative and operational duties as assigned by the Property Management team.