Administrative Secretary - Director of Student Services

Release Date: June 4, 2026 Application Deadline: June 18, 2026

Requisition: 12221

Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

Position: Administrative Secretary to Director of Student Services

Location: Department of Student Services

Salary:The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees - Range 19 ($48,854-$73,902)

Effective: July 2026

APPLICATION PROCEDURES:


Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application. In addition to the online application, any supporting documentation (unofficial transcript and/or copy of the certification, where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant's background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online applications must be completed no later than June 18, 2026 Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions. View phone number on click.appcast.io)


NATURE OF WORK:


This is a complex secretarial position, serving as administrative secretary to the Director of Student Services. The employee performs highly diverse administrative secretarial duties of considerable difficulty, typically works independently and assumes a major segment of the office work. Employs strong interpersonal and effective public relations skills, tact, and diplomacy in receiving and responding to a variety of inquiries, communications, and correspondence. The work is performed under the general supervision of the Director of Student Services with minimal instruction and requires initiative in the handling of tasks and procedures.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents and the community in a timely manner
• Ability to flex working hours
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary's County Public School System
• Possess thorough working knowledge of office equipment, and technology, including demonstrated intermediate knowledge of Microsoft Excel, Word, PowerPoint, and Google Applications

DUTIES AND RESPONSIBILITIES:

• Collects and assembles data, including preparation of agendas, for official meetings and publishing departmental documents
• Composes and prepares written correspondence and reports for the Director's signature
• Communicates with the public via telephone, personal contact, and written correspondence using tact, diplomacy
• Maintains sensitive and confidential records and prepares reports from such records
• Maintains filing systems, including confidential files, of the Director's office
• Maintains files and keeps informed of county, state, and federal policies affecting the school system
• Maintains orderly office routines
• Arranges for and assembles materials in preparation for appointments and conferences (room reservations, transportation, meeting accommodations, etc.)
• Prepares and distributes information and materials to other departments
• Keeps abreast of events that pertain to the Department of Student Services
• May direct, supervise, or coordinate the work of others
• Maintains financial system for materials under the Department of Student Services
• Prepares biweekly payroll reports
• Orders supplies and equipment and maintains adequate inventories
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:


Required:

• High school diploma or GED
• Associate degree (unofficial transcripts must be uploaded to your application) OR three (3) years of relevant experience
• Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing, a credit report or credit history for purpose of consideration of employment with St. Mary's County Public Schools will be required in this fiduciary position
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

Preferred:

• Business school or training in secretarial work

TERM OF EMPLOYMENT:


Full-time twelve-month position.

SALARY GRADE RANGE:


The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees - Range 19

BARGAINING UNIT ELIGIBILITY : EASMC-ESP

Updated 5.2025