Administrative Assistant - Registrar

Administrative Assistant /ELC-Elementary Registrar

Under the direction of the school principal, oversee, coordinate, organize, and perform the day-to-day secretarial and administrative functions at an assigned school office; provide administrative assistance to the Principal (and an Assistant Principal) relieving the Principal (and Assistant Principal) of secretarial details; serve as liaison between students, staff, parents, District personnel and the community.

Responsibilities:

• Provide administrative support to the Principal
• Perform day to day administrative functions as assigned including mail distribution, assisting staff, and answering telephone and written inquiries.
• Greet and check in students, families, visitors, substitute teachers entering the building through the office.
• Serve as a liaison between students, staff, and parents.
• Provide and uphold school and district policies and procedures.
• Maintain confidentiality of materials and information.
• Prepare, maintain, and update student records related to attendance, discipline, emergency, health, transportation changes, and other student records as assigned.
• Compose and prepare letters, newsletters, etc.
• Compile and generate attendance reports, letters, etc.
• Manage student enrollment and withdrawal process, including requesting new student files, processing student records requests, assigning students to classrooms, withdrawing students, and orienting new families and students to the school.
• Maintain daily attendance including absences, tardies, and early releases.
• Generate report cards, attendance awards, and achievement awards.
• Perform other related duties as assigned.
• Supervise students sent to the office for disciplinary actions; assist students with completing behavior reports

Abilities:

• Excellent customer service and interaction management skills.
• Excellent oral and written communication skills.
• Strong computer skills including experience using software such as Word, Excel, Publisher, and Outlook.
• Knowledge using office equipment such as a copier, fax, etc.
• Strong telephone skills.
• Excellent organization skills, ability to multitask and prioritize.
• Ability to meet schedules and deadlines.
• Work confidentially with discretion.
• Establish and maintain effective working relationships.
• Ability to work independently.
• Strong work ethic, punctual, and reliable.
• Perform duties effectively and manage demands with frequent interruption.
• Ability to work well under pressure.
• Bilingual in Spanish is a plus, but not required.