Administrative Assistant-Commercial Real Estate Firm

Direct message the job poster from Burnett Specialists Staffing | Recruiting Prestigious commercial real estate firm is seeking an Administrative Assistant to support their team. Responsibilities Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events, as requested Assist in lease administration activities, including tenant contacts and insurance information; generate reports Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with company policies Prepare and code invoices for Property Manager’s approval Ensure office is stocked with office supplies and other required items to maintain the office Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software Track and file contracts and insurance certificates; maintain follow-up system for expirations Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders Maintain lease and contract files, as well as other files located within the property management office Promote and foster positive relationships with tenants and clients and track service calls as required Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval Qualifications Bachelor Degree preferred 1+ year of administrative, customer service experience and/ or accounting experience Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative, Customer Service, and Accounting/Auditing Referrals increase your chances of interviewing at Burnett Specialists Staffing | Recruiting by 2x Get notified about new Commercial Administrative Assistant jobs in Austin, TX . Administrative Assistant (Austin, TX) – Austin Bridge & Road Administrative Associate, Scheduling and Support Administrative Associate, College of Natural Sciences Concierge / Receptionist / Administrative Assistant Austin, Texas Metropolitan Area 2 days ago Administrative Associate, Office of Sponsored Projects Accounts Payable Specialist / Administrative Assistant Administrative Associate IV (Small Business Development Center) Safety Administrative Assistant (Austin, TX) - Austin Bridge & Road Clinical Trials Administrative Associate Administrative Associate IV (College of Nursing & Health Sciences) Substitute Administrative and Non-Teaching Professional for 2024-25 SY Temporary Administrative Associate - School of Architecture - (UTEMPS) Summer School High School Administrative Associate (Internal Only) Summer School High School Administrative Associate (Internal Only) Assistant Superintendent - Large Commercial Construction Austin, Texas Metropolitan Area $75,000.00-$95,000.00 5 days ago Administrative Law Associate Attorney (Remote) Assistant Project Manager (Austin, TX) – Austin Bridge & Road Assistant Project Manager (Austin, TX) – Austin Bridge & Road We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Burnett Specialists Staffing | Recruiting