Manager - Financial & Contract Management

Department: Office of the Chief Administrative Officer MTA Agency: Metro-North Railroad Primary Location(s): New York, NY Salary Range: $90,919 - $113,649 Regulated/Safety Sensitive: Non-DOT Regulated/ Not Safety Sensitive Union Affiliation: Non- a greement Closing Date (if applicable): Until Filled Shift (if applicable): Title 55-a (yes or no): Not Applicable Other: T elework eligible

ABOUT THE AGENCY

MTA Metro-North Railroad is a dynamic organization, operating out of the jewel of New York City, Grand Central Terminal. We provide service to over 86.5 million customers, traveling in and out of New York and Connecticut. A subsidiary of the Metropolitan Transportation Authority, Metro‑North Railroad is one of the busiest commuter railroads in the nation. MTA Metro‑North Railroad strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities for its employees.

JOB SUMMARY

Oversees facilities and operational contracts, managing the full procurement lifecycle from scope development through vendor coordination and compliance. Acts as a liaison across vendors, internal teams, and the Business Service Center to ensure accurate invoicing, timely payments, and issue resolution. Supports financial operations by processing high-volume invoices, maintaining tracking systems, and performing analysis to ensure accuracy and audit readiness. Assists with payroll and expense oversight and coordinates emergency work order documentation.

DUTIES AND RESPONSIBILITIES

Project manager for the Facilities Refuse and Recycling Removal contract portfolio (80+ purchase orders) across New York and Connecticut, MNR printing service contracts; and other contracts to be determined based on organizational need. Develop contract scopes of work, cost estimates, and requisitions; partner with Procurement to support end‑to‑end contract acquisition and bid processes. Prepare and submit technical specifications and required procurement documentation (including procurement request and cybersecurity forms); review bid packages and contract documents for accuracy and compliance. Serve as a liaison between vendors, the Business Service Center, and internal departments to process invoices, resolve discrepancies, and respond to inquiries. Collaborate with user departments to support operational needs and service delivery. Process high-volume invoices across multiple service areas, including refuse and recycling, heating fuel, pest control, printing services, bottle‑less water coolers, facility furniture, Amtrak passenger billing, corporate credit cards, and other operational expenses. Support Service Design project managers by processing monthly invoices for key operational services such as ferry operations, parking programs, rail link services, and guaranteed ride programs. Reconcile invoices, investigate discrepancies, and resolve voucher mismatches to ensure accurate and timely payments. Maintain detailed tracking systems, including master receipting and requisition logs, to ensure financial accuracy and audit readiness. Perform ad hoc financial analysis and administrative support to improve operational efficiency and reporting. Coordinate with the Chief Rail Traffic Controller to prepare and submit emergency work order documentation to the Controller’s Office. Assist in the review, analysis, and reporting of payroll and non‑payroll expenses to support organizational financial oversight. Performs other duties as assigned. Complies with all policies and standards. May be required to work hours outside regular work hours, as applicable. Observes the work performed by contractors, as applicable. Reviews invoices and approves them if the work has contractual standards, as applicable. Addresses performance issues with the contractor when possible, as applicable. Escalates issues to other parties when needed, as applicable.

KNOWLEDGE, SKILLS AND ABILITIES

REQUIRED

Working knowledge of contracts management, procurement, accounts payable, budget, general ledger, and PeopleSoft financial systems. Excellent communication skills, with the ability to interact with vendors, MNR Operations Departments, and MTA Agencies. Strong problem‑solving skills, analytical skills, attention to detail and hardworking. Ability to multi‑task and manage requests from vendors and MNR Operations Departments. Familiarity with contract procedures, documentation and requisitions. Strong knowledge of MS Office Suite (Excel and MS Word). Strong motivator, self‑starter with strong interpersonal skills, and team player.

PREFFERED

Familiarity with MNR Financial Systems. Familiarity with transportation operations (railroad operations preferred). Familiarity with MNR and MTA contract procedures and documentation.

REQUIRED EDUCATION AND EXPERIENCE

Bachelor’s Degree in Arts/Sciences (BA/BS) Finance and Accounting or related degree. Demonstrated equivalent experience, education, and/or technical credentials to include four (4) years of related experience may be considered in lieu of degree. Minimum 5 years increasingly responsible complex role in the field of contract management, financial analysis and budget development and controls. Minimum 3 years managing a staff, process or projects.

LICENSES AND CERTIFICATIONS

Required: None

EQUAL EMPLOYMENT OPPORTUNITY / ADA DISCLAIMER

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers and encourage qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply. If you seek a reasonable accommodation for a medical condition or disability, or for a religious practice or observance, to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role. #J-18808-Ljbffr Metropolitan Transportation Authority