Emergency Services Coordinator - EMS

Job Description - Emergency Services Coordinator - EMS (2601907) Position Summary At Stony Brook Medicine, the Emergency Services Coordinator will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills, and be able to multi-task. The incumbent presents a professional appearance and exercises sound judgment and communication skills when working with staff, faculty, physicians, senior leadership, and outside vendors and guests. Duties Provides comprehensive administrative and operational support to assigned departments, with primary responsibility for Emergency Medical Services Emergency Management (EMS), Emergency Department, Internal Medicine, and may assist the Emergency Management with administrative or operational needs, as assigned. Manages calendars, schedules meetings, coordinates conference rooms, audiovisual needs, and meeting logistics. Tracks departmental expenditures and assists with financial reconciliation and recordkeeping through the completion of multiple Excel files. Provides full range of administrative assistance, including receptionist duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing, and Outlook calendar maintenance. Prepares and tracks requisitions and submissions for new potential employee candidates. Keeps, updates, and maintains records and spreadsheets related to requisitions posted in Taleo. Assists the EMS Leadership with events and meetings, including preparing agendas, flyers, sign‑in sheets, and conducting tours. Processes requisitions for supplies and capital equipment utilizing all Stony Brook and outside systems including WB Mason, Lawson, Amazon, RICOH, etc. Schedules other departmental operational meetings with various interdisciplinary groups. Oversees the budget for multiple departments including the tracking of all expenses, budget reconciliation forms, and expenditure reports. Coordinates ACLS course calendar, registration, card generation, and scanning of completed course paperwork. Processes charges for patients transported by ambulance. Interfaces with Revenue Cycle Management to improve the ambulance revenue cycle. Other duties as assigned. Qualifications Required Qualifications: Associate’s degree. At least 3 years of administrative and/or supervisory experience. Proficient in all Microsoft Office applications including Word, Excel, and Outlook. Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. Preferred Qualifications: Administrative experience working for executive leadership in an academic, clinical, or research environment. Certification as a NYS Emergency Medical Services Technician. Demonstrated experience in handling administrative functions with independence and accountability. Special Notes Resume/CV should be included with the online application. Pre‑Start Requirements Successfully complete pre‑employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services. Complete electronic reference check with a minimum of three professional references. Successfully complete a 4‑panel drug screen. Meet regulatory requirements for pre‑employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. Equal Employment Opportunity Statement Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. Salary & Benefits Anticipated Pay Range: $54,121 - $65,795 per year. The salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Some positions offer annual supplemental pay such as location pay for UUP, CSEA & PEF full‑time positions ($4,000). Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. #J-18808-Ljbffr Stony Brook University