Project Administrator
$35 - $45 per hourFull-time
Zephyr U A S Inc
About Zephyr Rail
Zephyr Rail is an engineering design and construction management firm based in Orange, CA. We specialize in providing comprehensive solutions in railroad design, construction management, and UAV solutions. We are proud to have earned Zweig Group’s recognition as a “Best Firms to Work For” for three consecutive years, demonstrating our commitment to our team and our industry. Job Summary
As Project Administrator supporting our client, you will be the operational backbone of a specialized program coordinating third-party development and utility projects. You'll handle document control, contract administration, safety coordination, and operations, covering many aspects of transit construction. Responsibilities
Paid Medical, Dental, and Vision, 401(k) Plan (with company match), Paid Time Off (PTO), Paid Holidays, Disability Insurance, Educational Assistance and Licensure Support, Performance-based Bonuses, Service Awards, Flexible/Hybrid Work Arrangements (role-dependent). How to Apply
We’re excited to hear from you! Feel free to apply directly on our careers page or learn more about the opportunities at zuirail.com/current-openings/. If you don’t find exactly what you’re looking for, don’t hesitate to send your resume to View email address on us.fitly.work. We would be pleased to consider you as a potential new member of our passionate team! At Zephyr Rail, we’re an equal opportunity employer dedicated to fostering diversity and inclusion. Note to Recruiters and Job Placement Agencies
We do not accept unsolicited resumes or candidate profiles from recruiters or agencies. We will consider any unsolicited resumes we receive as our property and will process them accordingly. We will only consider direct applicants. #LI-MF1
Zephyr Rail is an engineering design and construction management firm based in Orange, CA. We specialize in providing comprehensive solutions in railroad design, construction management, and UAV solutions. We are proud to have earned Zweig Group’s recognition as a “Best Firms to Work For” for three consecutive years, demonstrating our commitment to our team and our industry. Job Summary
As Project Administrator supporting our client, you will be the operational backbone of a specialized program coordinating third-party development and utility projects. You'll handle document control, contract administration, safety coordination, and operations, covering many aspects of transit construction. Responsibilities
- Oversee the intake and closeout procedures for related development and utility projects, encompassing review, logging, and routing tasks to the correct team members.
- Coordinate with construction management team, operations and stakeholders to support the project manager.
- Manage the shared inbox and ensure that all incoming correspondence is routed promptly.
- Distribute and maintain monthly updates for the project, including project map, and related tracking documents.
- Make sure all documentation is completed and stored according to the client’s standards.
- Tracking Process Construction Work Plans (CWPs) and Requests for Information (RFIs) throughout review and approval stages.
- Complete Job Hazard Analyses (JHAs) and coordinate their review with the client
- Handle requests for as-built drawings and oversee document control for all project files.
- Manage Dig Alert clearance tickets by forwarding, tracking, and confirming clearances before excavation work.
- Conduct Daily Inspection Report (DIR) audits to verify adherence to documentation standards.
- Manage and monitor Right of Entry (ROE) requests and approval statuses with the client and related departments.
- Coordinate requests for track allocation, manage single-tracking events, and organize bus bridge operations with the client’s Operations.
- Offer accounting assistance such as encumbrance tracking and task order management.
- Over three years of experience in project administration, document control, or supporting construction management, ideally within a rail, transit, or infrastructure setting.
- Proven ability to manage and monitor large volumes of documentation, correspondence, and action items simultaneously.
- Experience with Right of Entry, Dig Alert/811, or construction permitting processes is highly desirable.
- Proficient in MS Office (Excel, Outlook), document management tools, and shared inbox/ticketing systems.
- Meticulous attention to detail and thorough follow-up to ensure that all tasks are completed and nothing is overlooked.
- Possesses strong written and verbal communication skills and is comfortable engaging with contractors, agency staff, and internal team members.
- Experience working with Procore, Bluebeam, or comparable construction management platforms.
- Exposure to accounting support tasks like encumbrance tracking and task order management.
- Experience in utility coordination, review of adjacent developments, or transit operations coordination.
- Authorized to work in the United States.
Paid Medical, Dental, and Vision, 401(k) Plan (with company match), Paid Time Off (PTO), Paid Holidays, Disability Insurance, Educational Assistance and Licensure Support, Performance-based Bonuses, Service Awards, Flexible/Hybrid Work Arrangements (role-dependent). How to Apply
We’re excited to hear from you! Feel free to apply directly on our careers page or learn more about the opportunities at zuirail.com/current-openings/. If you don’t find exactly what you’re looking for, don’t hesitate to send your resume to View email address on us.fitly.work. We would be pleased to consider you as a potential new member of our passionate team! At Zephyr Rail, we’re an equal opportunity employer dedicated to fostering diversity and inclusion. Note to Recruiters and Job Placement Agencies
We do not accept unsolicited resumes or candidate profiles from recruiters or agencies. We will consider any unsolicited resumes we receive as our property and will process them accordingly. We will only consider direct applicants. #LI-MF1
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Project Administrator in Los Angeles, CA vacancy
$75k - $82.75k
Project Administrator (Finance) Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone...SuggestedHourly payFull timeContract workPart timeWork experience placementFor subcontractorWork at office$25 - $35 per hour
...hourly pay range for this job is $25.00 - $35.00 based on experience. Rudolph & Sletten, a Tutor Perini Company, is seeking a Project Administrator to join our project office in Los Angeles, CA. About Rudolph & Sletten: In the last six decades, Rudolph and Sletten has...SuggestedHourly payContract workFor contractorsFlexible hours$86.38k - $97.63k
...goal is to combine education, patient advocacy, and evidence-based research to advance family medicine and geriatrics. The Project Administrator position for the USC Street Medicine Workforce Development and Education will support the day to day operations of the Workforce...SuggestedFull timeTraineeshipWork experience placementLocal area$35 - $45 per hour
Job Summary As Project Administrator supporting our client, you will be the operational backbone of a specialized program coordinating third-party development and utility projects. You'll handle document control, contract administration, safety coordination, and operations...SuggestedHourly payContract workFor contractorsFlexible hours- What You'll Be Doing Job Scope: The Project Administrator is generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically...SuggestedWork at officeFlexible hours
- JM Eagle , the world’s largest plastic pipe manufacturer, is seeking a Project Administrator to support engineering and equipment-related projects across our 20+ manufacturing facilities. This role is vital in ensuring smooth coordination between project engineers, plant...Work at office
$16 - $18 per hour
...Project Administrator Large Construction Company is actively looking for a contract Project Administrator to assist with day to day office duties. Job Description Job duties include but not limited to: Process Weekly Payroll Maintaining logs for equipment...Contract workWork at office$25 - $35 per hour
...the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and...Hourly payContract workFor contractorsFor subcontractorJLM Strategic Talent Partners
Hawthorne, CA1 day ago$35 - $40 per hour
...objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US.... ...invoices. Collect, confirm, and process timesheets. Provide administrative support for the Accounting Supervisor. Find and use...Hourly payWeekly payFor contractorsJLM Strategic Talent Partners
Montrose, CA10 hours ago$121.7k - $182.5k
...collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.Together,... ...Stantec.Your OpportunityAs a Senior Project / Construction Administrator will support all aspects of the project process from...Full timeContract workTemporary workPart timeCasual workWork at officeLocal areaFlexible hoursStantec
Los Angeles, CA10 hours ago$25 - $35 per hour
...objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US.... ...change orders Prepare and manage procure to pay process Administration of payment procedures Administration of back-charges and...Hourly payContract workFor contractorsFor subcontractorJLM Strategic Talent Partners
South Gate, CA2 days ago- ...Job Description Job Description We are seeking a highly organized and proactive Office Coordinator / Project Administrator to support our Regional Maintenance and Plant Management team. This role is pivotal in ensuring our assisted living facilities remain safe,...For contractorsWork at office
Epic Healthcare
Los Angeles, CAa month ago $18 - $28 per hour
...Project Estimator / Office Administrator PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate...Hourly payWork at officeFlexible hours$10k
...Job Description Job Description Job Summary: Assist with project management duties. Oversee and perform administrative functions concerned with a project. Provides administrative and logistical support including meeting arrangement, progress tracking, and documentation...For subcontractorInterior Removal Specialists
South Gate, CA22 days ago- ...efficient warehouse operations. Position Overview The Assistant Project Coordinator supports warehouse and logistics projects by... ...documentation * Communicate with operations, warehouse, and administrative teams * Maintain project records, reports, and status updates...Hourly payFull time
TrustWareGate
Los Angeles, CA3 days ago - ...public infrastructure, transportation, and community planning programs throughout Southern California and beyond. The Assistant Project Coordinator (APC) is a full-time position, which performs a variety of tasks for public outreach and stakeholder engagement programs...Full timeTemporary workPart timeWork at officeLocal areaFlexible hoursWeekend workAfternoon shift
Arellano Associates
Los Angeles, CA8 days ago - ...Job Title Job Description Act as a Bridge liaison with community partners Bridge program administrator: Sakai, MailChimp, document filing, communications, organization, etc. Develop and distribute Bridge newsletter via MailChimp Assist with funds development...Remote work
$82.6k - $162.8k
...clarity from complexity and accelerate their path to value creation. Recruiting for this role ends on 11/30/26. Work You’ll Do As a Project - Senior Consultant, Forensics and Investigations on the project, you will: Support federal law enforcement investigations through...Local areaDeloitte
Los Angeles, CA1 day ago$49.7k - $67.1k
...Opportunity Stantec is seeking a full-time (40 hours per week) Project Coordinator with a strong attention to detail and demonstrated document preparation and coordination skills to provide administrative assistance and support to our Environmental Services practice. Ideal...Full timeTemporary workPart timeWork experience placementCasual workWork at officeLocal areaWork from homeFlexible hours- ...occasionally adjusting scheduled work. Assist supervisors with special project reporting and analysis. Emergency Response Perform pipeline... ...with order completion, troubleshooting, and resource needs. Administrative & Scheduling Support Assist ARSO scheduling with compliance...
- ## Project CoordinatorApplylocations: Pasadena, CAtime type: Part timeposted on: Posted 2 Days Agojob requisition id: R016464**Starting... ...or representative for Designated department in routine administrative and project coordination activities, phone calls, inquiries or...Hourly payWork at officeLocal areaWork from home
- ...for more information. The Role Korn Ferry is searching for a Project Coordinator to join the rapidly expanding Interim practice group... ...activity, resource reporting and scheduling Perform various administrative duties that support the sales and business development...Contract workInterim roleWork at officeLocal area
- Korn Ferry is seeking a Project Coordinator to join the rapidly expanding Interim practice group. You will support the Interim team, candidates and clients across recruitment and placement processes, contributing to efficient operations in a fast-paced organization. Responsibilities...Interim role
- Position Summary The Project Coordinator supports the PMO Program Manager and Risk Analyst by handling project cost, schedule and... ...capital campus construction programs. The role demands strong administrative, financial, reporting, and communication skills, and will interface...Contract workFor contractorsWork at office
$68k - $78k
...sustainable multimodal transportation design. We're looking for a Project Coordinator to join our Project Operations team, someone who'... ...by keeping project information organized, coordinating administrative processes, and helping project teams stay on track. Why You'll...Work at officeRemote workFlexible hours- ...maintenance, and transportation They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great...
- ...s Campus and at CalKids partner sites. Position Summary The Project Coordinator will support the planning, implementation, coordination... ...-being. (Required) Familiarity with data collection, survey administration, program evaluation, or applied research activities. (...Work at officeMonday to Friday
- Position Summary (major Areas Of Contribution) The Project Coordinator is an entry level position that is responsible for administrative tasks as needed to support project team members. Must gain a working knowledge of Sign Resource platforms such as ABBA and QuickBase...
$37.6 - $78.35 per hour
...environments we build are as critical to our mission as the care delivered within them. We are seeking a Furniture, Fixtures & Equipment Project Coordinator to join our Real Estate, Planning, Design & Construction team, a professional who brings technical fluency in design...Hourly payContract workFor contractors- ...motivated by meaningful work that creates lasting change, we want to hear from you. Position Overview We are seeking an Administrative Assistant & Project Manager who will serve as the operational backbone of our organization. This dual-role position requires someone who...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Project Administrator. Be the first to apply!
Related searches
- special projects coordinator Los Angeles, CA
- project administrator Los Angeles, CA
- telecom project coordinator Los Angeles, CA
- building project coordinator Los Angeles, CA
- project coordinator remote Los Angeles, CA
- IT project coordinator Los Angeles, CA
- project coordinator construction Los Angeles, CA
- project coordinator healthcare Los Angeles, CA
- translation project coordinator Los Angeles, CA
- project coordinator Los Angeles, CA