Administrative Assistant

Job Description: Business Administrator (Security Product Management) We are seeking a highly proactive, customer service-driven Business Administrator to support a fast-paced product management team within our Security organization. In this role, you will act as a critical enabler of team effectiveness, partnering closely with leadership to manage daily operational rhythms, coordinate on-site logistics, and foster a highly collaborative, well-organized environment. Job Type: Contract (40 hours/week, Monday–Friday) Duration: Extension possible based on performance and business needs Overtime: None Equipment: Standard hardware (laptop, mouse, headset, external monitor) will be provided. Typical Day & Key Responsibilities: Team Operations & Admin Support: Perform complex administrative tasks for multiple levels of management with high accuracy and discretion. Serve as the primary department contact. Event Planning & Morale: Organize and execute team morale events, off-sites, catering, and engagement activities. On-site Logistics: Manage office space coordination, physical logistics, and vendor management. Procurement & Budget Tracking: Track budgets, manage purchase requests, and handle the procurement of goods/services (computer equipment, office supplies, reference materials). Special Projects: Support cross-functional team initiatives and handle physical requirements including the ability to lift up to 20 lbs as needed for events or office supply management. Candidate Requirements Must-Have Qualifications (Disqualifiers) Location: Must currently reside in Washington State, within a ~30-mile radius of the Puget Sound worksite. (No relocation candidates will be considered). On-site Availability: 100% on-site presence required (5 days a week). Experience: Prior professional administrative experience is required. Tenure: Must have at least 10–18 months of tenure remaining. Top 3 Hard Skills Required Microsoft 365 Suite (1–2 years): High proficiency in Outlook, Excel, PowerPoint, and Teams. Event Planning & Execution (1–2 years): Experience organizing team events, off-sites, and leadership meetings. Customer Service (1–2 years): Proven background in a customer-facing or corporate support environment. What Sets the Best Candidates Apart 1–2 years of experience in Administrative, Business Support, or specialized Customer Service roles. Prior experience supporting a Product Management or Security-focused organization. A strong customer-service mindset with a positive, approachable attitude. Excellent responsiveness, with the ability to meet same-day or 24-hour turnaround expectations. Proven ability to self-start, problem-solve independently, and adapt quickly to shifting priorities. Performance & Interview Process Performance Metrics: Success will be measured through structured monthly feedback collected from peers, team members, and leadership. Interview Process: Candidates will undergo 1–2 rounds of hard skills assessments. Interviews will be scheduled immediately for qualified profiles. #J-18808-Ljbffr IFG - International Financial Group