Executive Assistant

Executive Assistant To The CEO

Bush & Bush Law Group | Irving, TX | On-Site | Full-Time Salary: $50,000$65,000 annually

About The Role

Bush & Bush Law Group is seeking a polished, organized, and proactive Executive Assistant to support our CEO, Charles Bush, and help keep our Irving office running smoothly.

This position combines direct executive support with front desk reception and office administration. You'll manage calendars, coordinate travel, welcome clients, and stay on top of important details. The ideal candidate is resourceful, professional, comfortable handling business and personal requests, and trusted with confidential information.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, including meetings, depositions, hearings, mediations, trial schedules, and lender and vendor appointments.
• Keep reminders current, resolve scheduling conflicts, and prepare for upcoming commitments.
• Coordinate flights, hotels, ground transportation, and detailed travel itineraries.
• Handle executive and personal requests, errands, and appointments as needed.
• Screen and prioritize calls, emails, and visitors, and follow up on meeting action items.
• Prepare documents, correspondence, and meeting materials.
• Maintain a current list of open items and deadlines and provide regular status updates.

Front Desk and Reception

• Welcome clients, visitors, attorneys, and other professionals with courtesy and professionalism.
• Answer, screen, and direct incoming calls to the appropriate departments.
• Maintain an organized, welcoming reception area and conference rooms.
• Prepare meeting spaces for mediations, depositions, meetings, and firm events.

Mail, Documents, Checks, and Deposits

• Receive, sort, and distribute incoming mail and coordinate outgoing mail, including post office trips.
• Scan and upload documents into SmartAdvocate, ensuring accurate routing to the appropriate department or case file.
• Track incoming settlement checks, follow up on attorney approvals, and ensure checks are properly documented and processed.
• Assist with daily deposits, maintain accurate records, and share updates through designated internal communication channels.
• Review outstanding or held checks and provide timely status updates.
• Help prepare monthly deposit summaries comparing litigation and pre-litigation deposits.

Office Administration and Coordination

• Maintain weekly in-office attendance summaries and assist with monthly attendance reporting.
• Confirm that upcoming meetings, depositions, mediations, and events are scheduled and prepared for.
• Coordinate workspace setup, supplies, and equipment for new employees.
• Assist attorneys and staff with office needs and administrative requests.
• Support firm events, including holiday gatherings and employee celebrations, by coordinating RSVPs, travel, vendors, and logistics.

Bush & Bush Law Group