Bookkeeper

BookkeeperBuild the Financial Discipline Behind Defense InnovationKform is a next-generation defense engineering and manufacturing company helping defense and dual-use technology companies turn advanced concepts into producible, fieldable hardware. We integrate engineering, prototyping, manufacturing, quality, and production operations under one execution model.We are seeking a detail-oriented, dependable Bookkeeper to maintain accurate financial records, support day-to-day accounting operations, and provide management with timely visibility into company and project performance.This is a hands-on role for someone who understands that bookkeeping in a project-based manufacturing business goes beyond recording transactions. The right candidate will help ensure that customer projects, purchasing, labor, inventory, vendor obligations, and cash activity are properly documented and reconciled.Position SummaryThe Bookkeeper will manage Kform’s routine accounting activities, including accounts payable, accounts receivable, bank and credit-card reconciliation, transaction classification, billing support, expense documentation, and financial record maintenance.The Bookkeeper will work closely with company leadership, project managers, purchasing, manufacturing, employees, customers, vendors, and outside accounting professionals. The role requires accuracy, follow-through, discretion, and the ability to resolve incomplete or inconsistent financial information.ResponsibilitiesGeneral BookkeepingRecord and classify financial transactions accurately and consistentlyMaintain the general ledger and supporting accounting recordsReconcile bank accounts, credit cards, loans, and other balance-sheet accountsInvestigate and resolve discrepancies, duplicate transactions, and missing documentationMaintain organized electronic records for invoices, receipts, payments, and approvalsSupport monthly, quarterly, and annual financial close activitiesPrepare recurring bookkeeping reports for management reviewAccounts PayableReceive, review, code, and enter vendor invoicesConfirm invoices are supported by purchase orders, receipts, or appropriate approvalsSchedule payments according to vendor terms and company cash-management prioritiesReconcile vendor statements and resolve billing discrepanciesMaintain accurate vendor records, payment information, and required tax documentationMonitor open purchase commitments and invoices awaiting approvalAccounts Receivable and Customer BillingAssist with maintaining records of issued invoices and received paymentsTrack outstanding receivables and flag overdue balances for management reviewApply customer payments accuratelyMaintain organized supporting documentation for customer billingRespond to basic customer billing inquiries and route complex issues to appropriate personnelProject and Job-Cost AccountingSupport accurate coding of transactions to the appropriate customer, project, or accountReview transactions for completeness and flag discrepancies for managementMaintain organized records of project-related financial activityAssist in tracking customer deposits and paymentsHelp ensure separation between direct project costs and general operating expensesPayroll and Employee Expense SupportCollect and organize timekeeping records for payroll processingCoordinate payroll inputs with the company’s payroll providerMaintain payroll-related records and supporting documentationReview employee expense reports for completeness and required receiptsConfirm expenses are properly documented and codedAssist with preparation of payroll and contractor documentation for external processingPurchasing and Inventory SupportReconcile purchase orders, vendor invoices, receipts, and paymentsCoordinate with purchasing and operations to resolve quantity, pricing, or delivery discrepanciesAssist with inventory reconciliation and valuation activitiesTrack customer-owned, consigned, or project-specific materials when requiredSupport documentation for serialized equipment, capital assets, tooling, and manufacturing equipmentMaintain fixed-asset records and depreciation support schedulesFinancial Controls and ComplianceFollow established approval, purchasing, expense, and payment proceduresHelp maintain appropriate separation of financial responsibilities and approval authorityProtect confidential employee, customer, vendor, and company informationMaintain records in accordance with company retention requirementsSupport tax preparation, insurance audits, financial reviews, and external accounting requestsAssist with documentation needed for government contracts, customer reviews, grants, or auditsIdentify control weaknesses, recurring errors, and opportunities to improve financial processesComply with applicable confidentiality, cybersecurity, and export-control requirementsQualificationsRequiredThree or more years of bookkeeping or accounting operations experienceDemonstrated experience with accounts payable, accounts receivable, reconciliations, and general-ledger maintenanceStrong understanding of accrual-based bookkeeping principlesExperience preparing customer invoices and maintaining billing documentationProficiency with accounting software and Microsoft ExcelAbility to organize and reconcile a high volume of transactions and supporting documentsStrong attention to detail and commitment to accurate recordkeepingAbility to communicate professionally with employees, customers, vendors, and outside accountantsAbility to manage recurring deadlines without losing accuracyHigh level of discretion when handling financial, payroll, and personnel informationPreferredAssociate or bachelor’s degree in accounting, finance, business administration, or a related disciplineExperience in manufacturing, engineering services, government contracting, professional services, or another project-based businessExperience with project accounting, job costing, inventory, work in process, or cost of goods soldExperience supporting government-contract or grant-funded accountingFamiliarity with purchase orders, bills of material, manufacturing work orders, and material-cost trackingExperience supporting external accountants, tax professionals, auditors, or financial reviewsExperience improving bookkeeping procedures, approval workflows, and accounting-system controlsWhat Success Looks LikeWithin the first several months, the Bookkeeper will:Establish reliable daily and weekly bookkeeping routinesMaintain current and fully reconciled bank and credit-card accountsImprove the accuracy and timeliness of customer invoicingEnsure vendor invoices and employee expenses are properly documented and codedProvide clear visibility into receivables, payables, cash activity, and project costsReduce unresolved transactions, missing receipts, and accounting discrepanciesHelp management understand project-level financial performanceMaintain records that can withstand customer, accountant, tax, and audit reviewAttributes We ValuePrecision and consistencyPersonal accountabilitySound judgmentProfessional discretionClear written and verbal communicationPersistence in resolving discrepanciesComfort working across office, engineering, and manufacturing environmentsWillingness to improve systems rather than tolerate recurring problemsBias toward completing work correctly and on scheduleWork EnvironmentThis role operates within a fast-moving engineering and manufacturing environment. The Bookkeeper may routinely coordinate with personnel responsible for program management, purchasing, receiving, inventory, production, engineering, and executive management.The position requires regular computer use, document review, data entry, communication with internal and external stakeholders, and occasional access to manufacturing or inventory areas.About KformKform accelerates defense technology development from concept and integration through production and scale. We combine engineering, prototyping, manufacturing, quality, and industrialization to help customers deliver critical hardware faster and with greater production readiness.We are builders. We work with builders.Kform is an equal opportunity employer. Employment decisions are based on qualifications, merit, business requirements, and the ability to perform the responsibilities of the position.You should be proficient in:Generally Accepted Accounting Principles (GAAP)BookkeepingAccounts Payable (AP)Bank ReconciliationCertified Public Accountant (CPA)Machines & technologies you'll use:ERP SoftwareAccounting Software #J-18808-Ljbffr