Asset Management Reporting Specialist

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Functional Title: Asset Management Reporting Specialist Job Title: Program Specialist II Agency: Health & Human Services Comm Department: ASSET MANAGEMENT Posting Number: 16195 Closing Date: 11/02/2026 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Range: $3,793.41- $5,921.25 Pay Frequency: Monthly Salary Group: TEXAS-B-18 Shift: Day Additional Shift: Days (First) Telework: Not Eligible for Telework Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 4601 W GUADALUPE ST Other Locations: MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS


Brief Job Description:

Asset Management Reporting Specialist under the supervision of the Health and Human Services (HHS) Asset Management Office program directors: Performs advanced (senior level) inventory work. Work involves overseeing asset management reporting responsibilities and operations. Ensuring compliance with established reporting requirements, loss prevention controls, and procedures. May assign and/or supervise the work of others. Maintains records on the State Property Accounting System (SPA) and Health and Human Services Centralized Accounting and Payroll Personnel System (CAPPS) Financials. Reviews SPA reports, HHS CAPPS Financials, and Inventory system reports to ensure data is in sync. Assists with leading and overseeing statewide inventory collaborators during inventory events and coordinate with AMO personnel on inventory status. Maintains digital and physical asset management files. Assists, coordinates, and monitors various areas conducting agency-wide annual inventory and reconciliation. Manages physical inventory results records to ensure record retention and completion. Assists with training on CAPPS asset management modules and program reports. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Job Functions (RJFs):

Monitor, create, maintain and process: daily, weekly, quarterly, and monthly asset management reports. 25%

Monitor and maintain the CAPPS Asset Management Module and Comptroller's State Property Accounting System (SPA). 10%

Reviews, assigns, and monitors completion of work tasks produced by asset management reports. 10%

Assists in development of inventory control program guidelines and policies.10%

Conduct spot checks and reconciliation on assigned state office locations within AMO established due dates. 10%

Coordinates, schedules, and conducts agency wide annual inventory. Conducts inventory at assigned state office facilities and mail codes within established due dates. Completes agency annual inventory reconciliation within established due dates. Assists in reconciling inventory records with asset accounting records and resolves inventory reporting discrepancies.15%

Is helpful to internal and external customers who require assistance with questions concerning asset management functions and/or policies and procedures.10%

Adheres to policies and procedures of the Health and Human Services Commission and Asset Management Office. Contributes in a positive manner as a team member of the Asset Management Office.10%


Knowledge, Skills, and Abilities (KSAs):

Knowledge in property accounting and inventory management.
Knowledge of asset controls, policies, and procedures.
Knowledge of automated inventory-control, purchasing, requisitioning, and accounting systems.Knowledge of inventory, stock control, record keeping, and inventory reports.
Skill in customer service.
Skill in problem solving and attention to detail.
Skill in using a computer and applicable Microsoft Office suite software.
Ability to effectively communicate both verbally and in writing.
Ability to maintain effective relationships with internal and external customers and employees.
Ability to review asset management operations for compliance.
Ability to maintain a predictable work schedule.
Ability to maintain automated and hard copy filing systems
Ability to assign and/or supervise work of others.
Knowledge of Asset Management, or and related inventory control in a support services role.
Knowledge of working on a computer.

Registrations, Liscensure Requirements or Certificates:

N/A

Initial Screening Criteria:

A high school diploma or equivalent is required. Applicants also need at least three years' experience working with reports in Microsoft Excel, including data preparation and analysis. Intermediate Excel experience that are beyond basic data entry such prepare, compare, analyze and summarize data findings necessary. Experience in asset management systems is preferred, along with experience with asset controls.

Additional Information:

Position is in an office setting. Not eligible for telework. Occasional travel is required to conduct inventory and facility checks at various locations.

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Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at View phone number on click.appcast.io. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.