Facility Services Assistant

Facility Services Assistant

Major Duties Include:

• Maintains and updates equipment status, profiles, histories, technical references, and maintenance procedures from purchase through retirement or replacement.
• Ensures equipment records are coded and detailed to include major repairs, recurring issues, backlogs, hours worked, labor distribution, and material and equipment costs.
• Maintains an accurate inventory of Building Service Equipment in accordance with Medical Center, VA, and Joint Commission requirements.
• Assigns and monitors preventive maintenance (PM) schedules and procedures, issues and tracks PM work orders, and reports work status, delays, and operational concerns to supervisors.
• Identifies and corrects compliance issues such as incomplete PM schedules or documentation.
• Serves as the technical advisor to the Maintenance and Operations Supervisor for the maintenance work order system.
• Reviews and updates Maintenance and Operations Engineering Service policies to maintain accuracy and alignment with current requirements.
• Prepares memos, reports, and instructions, ensures deadlines are met, and provides timely notification to staff and services before scheduled utility outages or equipment downtime.
• Serves as the Contracting Officer Representative (COR) for Maintenance and Operations and functions as the primary on site liaison for contractors performing work throughout the Medical Center.
• Acts as purchase card holder and ordering official, processes and reconciles transactions, and maintains accurate financial and audit ready records.
• Monitors fund balances, enters purchase requests, and tracks items routed through contracting.
• Performs other duties as assigned

Work Schedule: Monday-Friday, 7:00am to 3:30pm

Position Description/PD#: PD304890

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.