Clinical Materials Lead

Clinical Logistics Lead

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

The Clinical Logistics Lead is responsible for the materials management function in the Operating Room. Responsibilities also include involvement with financial budgetary review, charge capture, new technology, schedule forecasting, vendor compliance, ordering of specialty supplies, backorder/recall management, and support the Peri-op team in materials related matters. Oversee all cost saving projects via statistics and report management. Responsible for trialing new products/equipment and assuring availability of such products/equipment. Ability to review budget variance report and the cost associated with changing innovation (OR supplies and/or implants). Maintain close communication with the OR Nurse Manager and staff regarding materials related topics. Ability to support the department based on its materials related needs. Ability to cover the Clinical Materials Management department independently in the absence of the fellow clinical materials Team Members.EEO/AA/Disability/Veteran

Responsibilities

1. Proficiently orders and manages all bio implants and associated supplies used by perioperative clinicians through effective handling, transporting, storing, replacing and documenting all biological implants, gases in accordance with manufacturer IFUs, FDA, Bone & Tissue policies and standards of procedures.

2. Proficiently manages all respective explant supplies including, but not limited to retrieving, tracking, returning, documenting, completing attestation, in accordance with explants CMS guidelines, P&P, respective protocol and or standards of procedures.

3. Accurately performs and communicates periodic quality audits and tracking of implants &/or high dollar procedural products to support effective management of products consignment, recalls, backorders, conversion, and disruptions with focus to reduce costs and improve efficiencies.

4. Proficiently orders and manages procedural & surgical supplies used by perioperative team through effective handling of product inventory, ordering, receipt, stocking, and processing all materials.

5. Proficiently provides clinical logistics support to perioperative service lines by processing & monitoring closely supplies activities and maintaining and adjusting par-level to meet case demands, paying keen attention special requests, following case projections, and communicating promptly supply deficiencies, alerts, and disruptions.

6. Assists co-workers and leaders to maintain healthy inventory, quality standards, safety policies, and fiscal demands and operations. Executes and exercises properly all YNHHS policies to include vendors, environmental of care, regulatory bodies, and respective department P&Ps. Effectively uses of the appropriate technology and/or appropriate communication tools and systems to make requests, request changes, accommodate exchanges, and provide recommendations to ensure high patient and customer satisfaction.

7. Proficiently assembles and delivers specialized surgical case carts with all necessary supplies in accordance with DPC lists and instructions to support surgical operations and patient care.

8. Participates and engages in department meetings, educational inservices, reviewing meeting minutes, and ensures that all mandatory and professional courses and requirements are met within deadline & expectations. Practices adherence to hospital and department Customer Service Standards in interactions such as issuing or helping to locate product with physicians, nurses and all types and levels of staff within and outside of the department and/or the organization.

9. Ability to perform a wide range of logistic responsibilities to effectively manage medical and surgical inventory across procedural areas to maintain competency and meet the needs of the department in accordance with the appropriate standard operating procedure (SOP). Duties include, but not limited to:

10. storing, ordering, re/stocking supplies in accordance with Kanban, cleaning & PPE supplies as per protocol, manufacturer IFUs, YNHHS policy and procedure (P&), while following first in, first out (FIFO) procedure to support expiration management.

11. packing, unpacking, and disposing products in accordance with sterility SOP, and proper disposing protocols.

12. accepting and handling deliveries and delivering products to and from various locations in accordance with manufacturer IFUs, infection control and safety protocols and Policies & Procedures.

13. maintaining work and storage areas clean, clutterless, and neat in accordance with environmental P&P.

14. participating in projects such as conversion, labels, expiration sweeps, cost saving initiatives, system advancement, etc.

15. collaborating with team members, being a team player, to contribute to the department's successes and to meet overall organization common objectives.

16. communicating promptly & effectively all issues, disruptions, deficiencies, and concerns that impact operations, patient care, regulatory compliance to respective leader(s).

17. Drives and supports department projects, goals and objectives to meet and excel key initiatives and collaborate to overall success. Drives leaders' guide & instructions for cross-functional employee shifts & assignments coverage to meet the needs and demands of clinical care operations; employee may be assigned to all tasks and functions relative to skills, training, and aptitude within the clinical materials logistics areas.

Qualifications

EDUCATION (number of years and type required to perform the position duties): A minimum of a Bachelors degree or equivalent of minimum of 6 years' experience in clinical materials setting is required. A minimum of a Masters degree is preferred.

EXPERIENCE (number of years and type required to meet an acceptable level of performance): Minimum of 6 years working in inventory and material services activities or clinical/materials setting is highly desirable. Must be familiar with Materials Management Functions of inventory, ordering, receipt and stocking, review of usage report data and development of appropriate PAR levels. Experience with ordering, receiving, re-stocking, and managing PARs of implants stocked in CSS trays highly desirable. Familiarity with regulatory requirements including handling Bone and Tissue products & specialty service supplies preferred. Experience with purchasing, accounts payable, and patient billing is preferred. Experience with technical systems such as MS applications, Infor, Epic, ParEx, and SIMS applications preferred. Proven ability to learn technical tools.

SPECIAL SKILLS: High level of proficiency in analytical thinking & problem solving. Ability to effectively communicate and manage assigned projects. Strong time management, ability to multi-task with accuracy and efficiency. Goal orientated team player adaptable to change. Experience in working in OR Cluster Coordinators and OR logistics staff in managing periop supply inventories. Experience in purchasing, procurement, and logistics functions and maintenance of appropriate PAR levels. Familiarity with inventory management system, preferably technology assisted system. Skill to operate a computer for data entry, extraction, report generation and information management.

PHYSICAL DEMAND

Moderate amount of walking. Moderate to heavy stress from scheduling, meetings, maintaining financial cost/benefit reports, and meeting deadlines. Helping lift heavy objects ten (10) to twenty (20) pounds. WORK ENVIRONMENT: May be exposed to infectious diseases, hazardous waste and radiation.