Program Assistant, Manhattan

Program Assistant

Westhab seeks a program assistant to support the operation of the Emergency Housing Apartment program (EHAP).

Duties and responsibilities include managing, tracking, and reporting facility census; ensuring accessibility to program staff; maintaining demographic and other needed information regarding residents for use in census management and statistical reporting through ClientTrack HMIS and other databases; greeting all residents and visitors reporting to administration and directing them appropriately; maintaining accurate records, preparing reports and facilitating the flow of necessary paperwork throughout the facility; ensuring all correspondence is handled appropriately; assisting with ordering office supplies and maintaining office inventory; providing administrative support to facilities staff as directed; coordinating donation deliveries and maintaining donation "wish list" of needed items; performing administrative duties such as typing reports, letters, memos, and flyers; handling phones, faxes, copies, scans, and reservations for meeting rooms; ensuring the office bulletin boards are updated with employment/training opportunities and apartment listings on a weekly basis; and other duties as assigned.

Associates degree preferred and at least 2 years' experience in customer service or clerical related position. Must have strong word processing skills; ability to learn new databases with ease; excellent oral and written communication; pleasant disposition; good customer service skills. Fluency in Spanish is highly desirable.

Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

Monday - Friday 9:00 AM - 5:00 PM Full Time - 35 hour work week