Accounts Receivable Cashier & Accounting Specialist

Job Description

Job Description

Description:

Job Objective:  

To serve as a welcoming first point of contact within the Finance Department while supporting the fiscal integrity of Roberts Wesleyan University. This position maintains the daily financial flow of the University by providing precise cash handling and timely transaction recording, thus providing students (student accounts) and staff (departmental accounts) with helpful, transparent assistance.  Position will also take on the role of contract administration support for the Director of Risk Management, and handle some of the administrative tasks in the CFO office, providing a back-up plan for the Staff Accountant supporting accounts payable and other banking work.  

Job Responsibilities:

• Provide customer service to students, faculty and staff when they need assistance at the Cashier’s window during open hours 
• Process cashier vouchers (blue slips) and cash advance requests in accordance with established policies
• Receive and process payments (cash and electronic) on student accounts
• Receive and process deposits (cash and electronic) from internal/external departments
• Prepare monthly cash bank deposit(s)
• Support Advancement Office for posting of donor contributions to the general ledger
• Account for campus petty cash balances

University Credit Card Program:

• Serve as the corporate purchase card administrator
• Oversee and coordinate all corporate purchase card activity and accounting, including expense allocations, and collection, organization and filing of receipts
• Prepare annual use and credit limits analysis in order to recommend potential updates

Other:

• Organize and disseminate Finance Department mail
• Serve as a team player and foster a team environment
• Provide support documentation for annual audits of RWU and related entities as needed
• Perform other duties as assigned to support the Controller, Director of Risk Management, and Finance Department in general 

  Required:

• Associate’s degree in Accounting, Business Administration, Finance, or related field or equivalent combination of education and relevant experience
• Minimum of 1–3 years of experience in cashiering, accounts receivable, bookkeeping, banking, or related financial operations
• Experience handling cash and electronic payments with demonstrated accuracy
• Strong customer service experience in a professional office environment

Preferred:

• Prior experience in higher education finance or student accounts
• Experience with accounting or ERP systems (e.g., Microsoft Dynamics Great Plains, PowerCampus)
• Experience administering or supporting corporate credit card programs
• Knowledge of internal controls and audit support processes
• Contract management and support a plus

Competencies: To perform the job successfully, an individual should demonstrate the following:

• Communication - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.
• Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.
• Teamwork - Balances team and individual responsibilities. Contributes to building a positive team spirit. Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Puts success of team above own interests.