Procurement Coordinator

The Gettys Group

POSITION SUMMARY

The Procurement Coordinator is an entry-level role that supports hospitality design and procurement projects from concept through completion by coordinating sourcing, purchasing, vendor communication, and order execution. This role is essential to maintaining strong supply chain operations, ensuring project timelines are met, and helping deliver seamless projects with accuracy, efficiency, and exceptional service.

WHAT YOU'LL BE DOING

Support parts of or an entire project depending on scope in conjunction with team leadership
Understand specification translation for the purposes of bidding, budgeting and issuing Purchase Orders
Understand manufacturers, price points, product expediting & logistics principles
Initial exposure to project design specifications, supplier selection, costing, production lead times, bidding, PO issuance and expediting orders
Support project managers by updating weekly delivery status reports
Maintain and update project timelines relating to purchasing scope of work
Assist in resolving supplier issues with respect to quality issues and / or timing of delivery
Manage communications with freight forwarding / logistics companies, ensuring delivery of product and resolving outstanding issues
Review and process prepared invoices for payment
Collect administrative documents during the close out process, such as warranty, flame certificates and cleaning information
Understand hotel brand structures
Interact within the hospitality network including but not limited to supplier socializing and trade show & conference attendance

Requirements

WHAT YOU'LL BRING

Bachelor's Degree - Business/Supply Chain or Hospitality major desired.
Entry Level - 0-2 years of professional experience preferred.
Existing knowledge base or ability to quickly immerse oneself in the Hospitality FF&E and OS&E categories
Strong PC skills with proficiency in Microsoft Office and proven ability to create and maintain analytical reports in Excel
Clear, concise (legal-minded) written communication skills
Effective verbal communication skills
Good telephone conversationalist
Solid negotiating prowess
Attention to detail with a numbers-oriented mindset
Organized and thorough work style with emphasis on time management
Ability to resolve conflict quickly and constructively
Knowledge of Spexx/Exxpedite

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Vacancy posted 14 hours ago

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