Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support daily office operations and executive leadership, including direct support to the CEO. This individual will play a key role in ensuring the smooth functioning of the office, with a focus on administrative coordination, donation processing, and data management.
This is a great opportunity for someone who thrives in a mission-driven environment, enjoys wearing multiple hats, and can operate with a high level of professionalism and confidentiality.

Day-to-Day Responsibilities:

Provide administrative support to the CEO, including scheduling, correspondence, and document preparation
Maintain and update data within the COTS CRM system
Process donations, revenue, and assist with gift intake and tracking
Prepare donor communications, including mailings, reports, and acknowledgment letters
Reconcile expense budgets as assigned
Maintain accurate and organized file records
Manage office inventory and ensure administrative spaces are maintained
Coordinate and support Board of Directors activities and communication
Assist with audio-visual setup for meetings and presentations
Troubleshoot basic IT-related issues within the office
Communicate effectively with internal staff and external stakeholders
Support new donor stewardship and partnership engagement
Ensure confidentiality of sensitive and financial information
Assist with continuous improvement initiatives within the office

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:


Required Skills & Experience

High School Diploma or equivalent
2+ years of experience in an Administrative or Office Assistant role
Experience supporting senior leadership or executives
Strong organizational skills with a high attention to detail
Proficiency with data entry and CRM or database systems
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Ability to handle sensitive information with discretion
Core Competencies:

Strong attention to detail and accuracy
Problem-solving and analytical thinking
Time management and ability to prioritize effectively
Customer service mindset and collaborative approach
Ability to work independently and across departments
High level of initiative and proactive task management
Professional demeanor and adaptability in a dynamic environment
Commitment to confidentiality and ethical conduct


Nice to Have Skills & Experience

Experience supporting nonprofit or mission-driven organizations
Familiarity with donor management or fundraising support processes
Exposure to basic accounting functions such as expense reconciliation


Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.