Finance and Budget Assistant, New York City

Org. Setting and ReportingThe Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, the Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, Global Service Center, Aviation Safety Section and the Enabling and Outreach Service. The Uniformed Capabilities Support Division serves as the single point of entry within the Secretariat for operational and policy matters relating to support and reimbursement to military and police contingents deployed to United Nations (UN) field operations. Reimbursement payments to contributing countries are one of the largest costs of United Nations peacekeeping. The Reimbursement Claims Management and Performance Section (RCMPS) is responsible for the calculations, analysis and processing of reimbursement to troop-and police-contributing countries on account of contingent personnel, major equipment and self-sustainment, as well as death and disability compensation for all uniformed personnel. This position is located in the Reimbursement Claims Management and Performance Section of the Uniformed Capabilities Support Division (UCSD), Office of Supply Chain Management (OSCM) in the Department of Operational Support (DOS). The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, Offices Away from Headquarters, field missions, and regional commissions. The incumbent will report to the Chief of Section or designated official. ResponsibilitiesWithin delegated authority, the Finance and Budget Assistant will be responsible for the following duties: Budget: • Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions. • Prepares supporting documents (narrative and supporting tables) with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. • Assists managers in the elaboration of resource requirements for budget submissions. • Undertakes research and provides support to higher level Finance and Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies. • Monitors expenditures and compares same with the approved budget; prepares adjustments as necessary. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds. • Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures. • Monitors the integrity of various financial databases. • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. • Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. • Prepares request to Controller's Office on redeployment of funds and to the Finance Section on movement of funds • Reviews the monthly Troop Strength on uniformed personnel (military contingent, United Nations Police (UNPOL), and Formed Police Unit (FPU) upon receipt from military and police components Claims: • Calculates, reviews, validates, Contingent-Owned Equipment (COE), Uniformed Personnel Reimbursement, Letter of Assist (LOA), Death & Disability (D&D), risk and enabling premiums and other claims. • Performs cost center manager functions for Major Equipment (ME)/Self Sustainment (SS), Death and Disabilities (D&D), and Uniformed Personnel. • Prepares management information analysis and reports, and act as local process expert for Uniformed Capabilities Management (UCM) General: • Keeps up to date on documents/reports/guidelines that have a bearing on matters related to each programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. • Drafts or prepares correspondence to respond to enquiries with respect to relevant financial and budget matters. • Maintains and keeps up-to-date files. • May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility. • Performs other related duties, as assigned. Competencies• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the United Nations environment. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work Experience• A minimum of seven years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. • Experience in applying financial rules, regulations and procedures is required. • Experience in the use of Enterprise Resource Planning (ERP) systems related to finance, budgeting and accounting or similar systems is required. • Experience in the use of Microsoft Office Suite, including Excel, Word, PowerPoint, Share Point and Microsoft Teams is required. • Experience in the processing of complex claims based on negotiated agreements is desirable. • Experience working with data analytics and visualization tools, and developing data analytics and visualization reports and dashboards is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult for details).