Administrative Assistant

You’ll be joining the company who first introduced senior home care to the world. For over 20 years, we’ve proudly served seniors throughout San Luis Obispo County with best‑in‑class care, training, education, and opportunities for career advancement. This role is ideal for someone who is organized, people‑focused, and excited to grow into a key office position within our Home Instead team. You will begin as a part‑time Administrative Assistant and, as you develop, may grow into either a Staffing Coordinator or Recruiter based on your strengths and interests. This is an in‑office position located in San Luis Obispo. What You’ll Do as an Administrative Assistant You will support daily office operations and learn the core functions of staffing, recruiting, and caregiver support. Your responsibilities include: Greeting caregivers, clients, and visitors with professionalism and warmth Answering phones, routing calls, and supporting client and caregiver inquiries Assisting with caregiver onboarding, paperwork, and compliance tracking Supporting scheduling activities, including shift updates and communication Helping maintain accurate records, files, and digital documentation Preparing materials for training, meetings, and client visits Assisting with recruiting tasks such as applicant outreach and interview scheduling Providing general administrative support to the office team Learning the workflows of both staffing and recruiting to determine long‑term fit As you grow, you may take on: Caregiver scheduling and shift coordination Applicant screening and pipeline management Caregiver engagement and retention support Client communication and follow‑up tasks This role also participates in our office on‑call rotation , supporting caregivers and clients after hours. You will be trained and supported before taking on any on‑call responsibilities. This position is designed to develop into a full‑time role as you gain experience and demonstrate strengths in either staffing or recruiting. Benefits of Being Part of the Home Instead Office Team Daily Pay Options Paid ongoing training Travel incentives (when supporting field activities) Flexible part‑time scheduling while you learn the role Paid Sick 24/7 support team Up to $5,250 Tuition/Year at Bellevue University Clear growth path into Staffing Coordinator or Recruiter Participation in on‑call rotation with full training and support Full‑time employees also receive: Medical, Dental, Vision, and Life Insurance Paid Vacation Leave after 1 year Work Cadence Part‑time to start (20–25 hours/week) Growth to full‑time (40 hours/week) In‑office role Typical office hours between 8a–5p Participation in rotating on‑call schedule Some flexibility based on staffing and recruiting needs Do I Qualify? We’re looking for someone who is organized, friendly, and eager to grow. You must: Be compassionate, professional, and committed to supporting seniors and caregivers Have strong communication and customer service skills Be comfortable with computers, phones, and basic office software Be detail‑oriented and able to manage multiple tasks Pass a criminal background check and drug screening Have reliable transportation Be available for a consistent weekly schedule Be willing to participate in an on‑call rotation Be excited to learn staffing, recruiting, and home care operations Experience in home care, healthcare, customer service, or office administration is helpful but not required — we will train you. Job Types: Part‑time (with growth to full‑time) Home Instead San Luis Obispo