Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:
This role provides general overall FM services including continuous monitoring of facilities while working with property managers to handle routine property management operations. The position involves procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing accounts payable and receivable. The coordinator serves as an interface with clients, visitors, and guests while ensuring excellent coordination and execution of work within the client environment with minimal disruption.

Your day-to-day tasks will include:

• Assist Facility Management Team with tactical planning for team goals and objectives while managing small facility management tasks
• Provide general overall facility management services including continuous monitoring of office/facility operations
• Coordinate special events in support of client or JLL and provide support for meetings and conference room reservations
• Assist with coordination and scheduling of maintenance activities while providing direction to vendors and service providers
• Act as an interface with clients, visitors, and guests ensuring appropriate follow-up with customers
• Properly and effectively administer and maintain all security systems
• Assist with budgetary requests, analysis, and reporting including researching and analyzing budget variances
• Manage and coordinate work orders through the work order management system for multiple Facilities Managers, ensuring timely completion and accurate tracking of requests.
• Travel between assigned sites within the same region, as needed, to support facility operations, inspections, and client needs.

Required Qualifications:

• Associates degree in facilities management, building, business or another related field
• 2+ years' experience with Facility or Property Administration
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times and under stressful situations
• Ability to plan and manage work under time constraints and multitask without direct supervision
• Strong written, verbal and people skills with strong organizational abilities
• Proficient in MS Office Suite

Preferred Qualifications:

• Experience with procurement processes and purchase order management
• Corrigo CMMS platform operations and user management
• Knowledge of security systems administration and maintenance
• Familiarity with budget analysis and variance reporting
• Experience coordinating special events and meeting support
• Understanding of basic facility management principles and practices
• Experience working in client-facing environments
• Knowledge of vendor management and service provider coordination

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.