Administrative Specialist

Job Description Now Hiring: Administrative Coordinator Pay: $60K - $65K Employment Type: Full-Time Experience In Construction Or Project Management Preferred We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Assistant Project Managers and Project Managers. This role helps keep construction projects organized by managing documentation, schedules, communication, and administrative processes. Key Responsibilities Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders Assist project teams with scheduling, coordination, and weekly employee timekeeping Maintain logs for drawings, purchase orders, submittals, and RFIs Coordinate meetings, take notes, and follow up on action items Communicate with field teams, subcontractors, vendors, and internal departments Track procurement activities, job-cost documentation, invoices, and expense reports Maintain subcontractor insurance certificates, licenses, and compliance documents Organize project files within project management systems Assist with printing plans, ordering supplies, and jobsite documentation Qualifications High school diploma or equivalent required; associate or bachelor’s degree preferred 2+ years of administrative experience in construction or project management preferred Strong organizational, communication, and multitasking skills Proficiency in Microsoft Word, Excel, and Outlook Experience with Procore, Buildertrend, or similar software is a plus Ability to work independently, prioritize tasks, and meet deadlines #J-18808-Ljbffr