Real Estate Executive Assistant

Job Description

Job Description

Real Estate Office Help Wanted Now!

Could you be the great assistant I’m seeking to work full-time and handle many of the pesky Administrative details of running my growing Real Estate Business?

Busy Real Estate Team Leader, buried with far too much to do, needs a very organized, detail-oriented assistant 40 hours weekly in our Birmingham office.

It’s 10:07 pm on a Wednesday, and I’m still at my office working!

I own a rapidly growing Real Estate Sales Team business located in Buford, GA, where I have been for 11 years now.

I’m stuck working late again tonight because I’ve just got too many things to do —all the paperwork, new listings to be processed, prospects to be added to my data base, closings to be scheduled, incoming offers to be directed, a contact management system that must be kept up to the minute correct and other administrative details that go along with running a real estate business… are killing me.

Can you help make my headaches vanish by handling some of these details?

Are you superb at handling details… a loyal, hardworking behind-the-scenes type person who always follows through and rarely misses a deadline… so productive your last employer considered hiring two people to replace you after you left… a strong typist with good computer skills using Word, Publisher, and PowerPoint programs… a solid command of Top Producer type CRM

programs… can search the MLS for homes matching buyers' criteria, read and write purchase and sale agreements, prepare CMAs for Seller prospects, comfortable in a small business environment where priorities can change quickly … a super-organized get-it-done type person who’s also very good on the phone talking with people?

If so, we should talk because you just might be the great assistant I’m looking for 40 hours a week (9:00 am till 5:00 pm, Monday through Friday). The pay is negotiable, and our office dress code is business casual. I don’t care if you haven’t even worked in a while, and you don’t need a resume to apply.

Think you might be the person I’m looking for? For more details, apply now.

Hopefully, with your help, I’ll be able to start leaving work at a decent hour!

Sincerely,

Morgan Walters

The Walters Team

$32,000 yearly

• Handle a wide range of daily administrative tasks to support a busy real estate team leader
• Process new listings, prepare listing files, organize documents, and ensure accuracy
• Enter prospects and clients into the CRM and maintain up-to-date, error-free records
• Manage incoming offers, direct them appropriately, and track status updates
• Schedule closings, inspections, showings, and other critical real estate appointments
• Keep the contact management system updated and ensure all information is current
• Assist with preparing CMAs for seller prospects
• Search the MLS to identify properties that match buyers’ needs
• Create and edit documents, presentations, and marketing materials using Word, Publisher, and PowerPoint
• Maintain organized digital and physical filing systems
• Answer phones and communicate professionally with clients, agents, and vendors
• Support day-to-day operations in a fast-paced environment where priorities can change quickly
• Ensure all tasks and deadlines are completed promptly with strong follow-through

• Highly organized, detail-oriented, and able to manage multiple tasks without missing deadlines
• Strong administrative or office support background; real estate experience is a plus, but not required
• Proficient computer skills, including strong typing ability
• Comfortable using Microsoft Word, Publisher, and PowerPoint to create documents and presentations
• Experience with CRM platforms (Top Producer or similar) preferred
• Able to navigate the MLS, prepare CMAs, and understand basic real estate documents (or willing to learn quickly)
• Excellent verbal and written communication skills; confident and professional on the phone
• Dependable, loyal, and committed to consistent follow-through
• Thrives in a small business environment where priorities shift, and fast problem-solving is needed
• Self-motivated with a “get-it-done” mindset and strong initiative
• Able to work full-time, Monday–Friday, 9:00 AM to 5:00 PM in the Birmingham office
• Comfortable supporting a high-performing team leader with a growing workload

We are one of the leading real estate teams in Birmingham, AL, known for high productivity, strong lead flow, and a strong faith-based culture centered on biblical principles, support, and professionalism. Our inside sales structure eliminates the typical stress of traditional real estate — no cold calling, no door knocking, no advertising costs, and no unpredictable income swings.

Our mission is to provide a stable, long-term, high-opportunity career path where talented, driven-for-more team members can thrive in a supportive environment with consistent hours and strong earning potential. When you join us, you get proven systems, administrative support, and leadership committed to helping you succeed with upside earning potential, in addition to a comfortable base salary.

If you’re looking for a true real estate career in Birmingham with exceptional income potential and real work-life balance — we’d love to talk.