Patient Coordinator at Children's Dental Center

Children's Dental Center is seeking a full-time Front Desk Coordinator/Hospital Coordinator to be part of our amazing team! 

Our goal at Children's Dental Center is to provide a fun environment where children can have a positive dental experience while providing them top-quality dental care. We are seeking dependable, fun, hard-working, proactive team players to join our practice. If you are a compassionate, detail-oriented person, committed to excellent patient care who enjoys working with children, we would love to meet you! 

Office Hours:  

• Monday: 7am – 5pm  

• Tuesday: 7am – 5pm  

• Wednesday: 7am – 1:30pm  

• Thursday: 7am – 5pm  

• Friday: 7am – noon  

Responsibilities:  

• Deliver a distinctive patient experience with every patient both in person and over the phone.  

• Welcome patients into the office upon arrival, gathering necessary information such as patient demographics, insurance information, and updated health history.  

• Update necessary documents into patient chart.  

• Schedule patients for dental treatment.  

• Collect patient payments and post them to their patient ledger.  

• Maintain a clean and welcoming patient waiting area.  

• Additional duties as needed such as following up with patients, transferring records, and any other necessary tasks in our office.  

• Must arrive on time and adhere to the attendance policy.  

• Track required clearances, forms, and documentation according to office and hospital protocols.  

• Schedule patients for dental procedures performed in a hospital setting.  

• Communicate with medical insurance carriers to verify coverage requirements and determine medical necessity for treatment and procedures.  

• Obtain and manage preauthorizations and predeterminations with medical and dental insurance providers.  

• Coordinate and assist in the preparation of office-based general anesthesia procedures, ensuring all required documentation and authorizations are completed.  

• Serve as a liaison between the practice, hospitals, insurance companies, and patients regarding treatment scheduling, authorizations, and procedural requirements.  

• Respond to and assist with hospital-related inquiries, communications, and coordination as needed.  

• Maintain accurate records of insurance communications, authorizations, and hospital correspondence to ensure compliance and continuity of care.  

Requirements:  

• Preferred at least 1 year of experience in a dental front office setting.  

• Preferred at least 1 year of experience in hospital scheduling.  

• Customer Service experience.  

• Passion for delivering the best experience.  

• Ability to collaborate and be team-oriented.  

We offer competitive compensation, opportunities for professional growth, and a supportive work environment. If you meet the qualifications listed above, we encourage you to apply for this position! 

Other Details  

• Job type: full-time  

• Expected hours: 35 – 38 per week  

• Schedule: Monday – Friday  

• Salary: $20.00 – $27.00 per hour depending on experience  

Benefits:  

• 401(k) matching  

• Dental insurance  

• Flexible spending account  

• Health insurance  

• Health savings account  

• Life insurance  

• Paid time off  

• Vision insurance  

• More