Contracts Administrator

Job Description

Job Description

We are looking for a Contracts Administrator to support contract lifecycle activities for a Contract position based in Gaithersburg, Maryland. This role focuses on preparing, reviewing, and coordinating commercial agreements while helping ensure terms, pricing, and bid documentation are managed accurately. The ideal candidate brings strong attention to detail, sound judgment in contract negotiations, and the ability to work effectively with internal stakeholders and external partners. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].

Responsibilities:

• Administer contracts from initial intake through execution, renewal, and closeout while maintaining accurate documentation throughout the process.

• Review agreement terms and conditions, identify potential issues, and coordinate updates to align with business and compliance expectations.

• Support contract negotiations by preparing revisions, tracking discussion points, and helping drive timely resolution of outstanding items.

• Develop and organize bid and solicitation materials, ensuring calls for bids are issued clearly and responses are properly evaluated and documented.

• Analyze contract pricing details and assist with validating rates, commercial terms, and supporting calculations before final approval.

• Partner with cross-functional teams to gather required information, clarify contract requirements, and keep agreements moving on schedule.

• Maintain contract records, status updates, and reporting to provide visibility into active agreements and upcoming milestones.

• Assist with process improvements related to contract administration and document control when needed.

• Experience supporting contract administration and contract management activities in a detail-focused business environment.
• Working knowledge of contract negotiations, including the ability to review terms and coordinate proposed changes.
• Familiarity with preparing or supporting calls for bids, solicitations, or related procurement documentation.
• Ability to review contract pricing information with strong accuracy and attention to detail.
• Strong organizational skills with the ability to manage multiple agreements and deadlines at the same time.
• Effective written and verbal communication skills for collaboration with internal teams and external parties.
• Proficiency with standard business software and document management tools used for contract tracking and reporting.