Administrative Coordinator

Administrative Coordinator

Our Administrative Coordinators play an integral role at each of our facilities partnering with internal and external stakeholders to achieve the mission at POET. In this position, you will support the grain procurement team through interactions with local grain producers and administration of grain contracts. You will be the liaison between the human resources team and the local team members. You will be responsible for greeting visitors and ensuring they have an exceptional experience. You will have ownership of the mail, workrooms, and office supplies. You will perform inventory cycle counts for spare parts assets to ensure system accuracy. You will serve as part of the qualification team to assist your leaders in reviewing and onboarding service providers to ensure they are compliant with POET qualification requirements. This includes coordinating communication between leaders/vendors/contractors and may also require collecting documentation to help the team evaluate and mitigate potential risk for each.

Schedule: Monday - Friday, day shift

This is an on-site role located in Alexandria, IN. Responsibilities include:

• Supporting grain contract administration and periodic audits, while adhering to regulatory compliance.
• Building and maintaining relationships with local grain producers.
• Serving as the first point of contact for team member inquiries within the realm of Human Resources (with a dedicated Human Resources Team as a resource). You will need to be able to understand and educate team members on basic benefit inquiries, including facilitating leave of absence requests.
• Assisting with payroll processing on a biweekly basis, this includes having access to confidential information which makes having high integrity and discretion a daily expectation within this role.
• Helping with recruitment, which includes communicating with new hires, facilitating new hire paperwork and providing a world class onboarding experience.
• Greeting visitors courteously (in-person and on the phone), determining their needs, and directing them as appropriate.
• Performing inventory counts for spare parts assets to ensure system accuracy.
• Assisting vendors/contractors who are working to become compliant with POET's qualification requirements.
• Coordinating Record Retention activities with the General Manager to maintain compliance with POET's Record Retention Policy.
• Distributing the daily mail and maintaining workrooms and inventories of supplies.
• Coordinating lunches, team celebrations or events, fundraising campaigns, etc.
• Sharing best practices and identifying process improvements.
• Being a champion for POET in the community.
• Foster a culture of safe behavior and environmental compliance at all times
• Maintain and advance the food safety and quality of POET's products and processes to deliver a best-in-class culture of quality.
• Since we're all about teamwork and getting the job done, your skills may be put to a lot of other uses!

Qualifications & Skills

• High school diploma or equivalent required.
• Excellent organizational and time management skills.
• Strong communication skills both written and verbal.
• Knowledge of the basics of Microsoft Office Suite and the ability of learning new programs.

A Successful Candidate Will Have

• High level of personal integrity
• Interpersonal skills ability to effectively interact with individuals at all levels within/outside the organization
• Demonstrated problem-solving and critical thinking skills
• Ability to embrace and promote change
• Innovative mindset
• Dedicated to honesty, confidentiality, and ethical behavior in all business matters and assignments.
• Self-awareness in the face of uncertainty
• Ability to work in a team environment
• Eagerness to learn and change the world you're Never Satisfied!

Physical Requirements & Work Environment

• This role has some physical requirements that our team members will need to be able to perform, such as:
• Frequently sitting while working on a personal computer.
• Occasionally walking and climbing stairs.
• Occasionally wearing personal protective equipment (PPE).

Culture Is King At POET

We're all on the same team. We always communicate. And we park our egos at the door. These aren't just slogans on our walls. It's the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It's the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins!

Growth & Development Opportunities

At POET we encourage internal development and growth by allowing team members to carve their own path to success. Leaders support team members with the necessary resources to develop their skills, achieve goals, and create the most value. We believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member's position and compensation are carefully determined by considering their unique qualifications and skillset.

POET is an Equal Opportunity Employer committed to maintaining a workplace free from discrimination and harassment. Employment decisions are based on qualifications, abilities, merit, and other legitimate business factors, without regard to any legally protected characteristic. This policy applies to all aspects of employment, including recruitment, hiring, compensation, benefits, working conditions, promotion, and termination.