Hotel Accounting Coordinator

Hotel Accounting Coordinator

Compensation: $40,000 to $50,000 per year

The Hotel Accounting Coordinator serves as a key administrative and financial support resource for the hotel leadership team. This position works closely with hotel department leaders and First Hospitality's centralized accounting, accounts payable, and finance teams to ensure the timely processing, tracking, reconciliation, and reporting of financial transactions.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where accuracy, communication, and follow-through are essential. This role requires someone who enjoys solving problems, building relationships, and serving as a liaison between hotel operations and corporate accounting functions.

What you will be doing...

• Serve as the primary on-property liaison between hotel operations and First Hospitality's centralized accounting, accounts payable, and finance teams.
• Coordinate the processing, review, coding, approval, and tracking of vendor invoices to ensure timely and accurate payment processing.
• Manage vendor relationships by responding to payment inquiries, researching discrepancies, establishing new vendors, and partnering with corporate accounting teams to resolve issues.
• Support daily revenue reconciliation and cash balancing activities, investigating variances and ensuring financial accuracy.
• Coordinate banking activities, deposits, petty cash administration, and related financial controls.
• Monitor invoice workflow systems and ensure all expenses are properly documented, coded, approved, and processed in accordance with company policies.
• Assist with month-end closing activities by researching outstanding expenses, preparing supporting documentation, identifying accruals, and partnering with corporate accounting team to ensure accurate financial reporting.
• Support accounts receivable and direct billing processes by coordinating account setup, monitoring outstanding balances, and partnering with hotel leaders and clients to facilitate timely collections.
• Review financial reports, aging reports, and payment registers to identify trends, discrepancies, and opportunities for improved financial controls.
• Collaborate closely with Sales, Food & Beverage, Front Office, Engineering, and other departments to ensure proper financial procedures and timely communication.
• Maintain organized financial records and documentation while ensuring compliance with company policies, audit requirements, and internal controls.
• Research and resolve accounting-related issues through proactive communication with vendors, guests, department leaders, and corporate support teams.
• Assist the General Manager and hotel leadership team with reporting, administrative support, and special projects as needed.

What we're looking for...

Strong attention to detail and commitment to accuracy. Exceptional organizational and time-management skills. Ability to manage multiple priorities and deadlines simultaneously. Strong analytical and problem-solving abilities. Professional communication skills with the ability to interact effectively with vendors, guests, associates, and corporate partners. Self-motivated individual who can work independently while remaining a collaborative team member. Ability to handle sensitive and confidential financial information with discretion. Strong sense of ownership, accountability, and follow-through. Ability to thrive in a fast-paced hospitality environment while balancing both operational and financial priorities.

Success factors...

Experience & Education

Previous accounting, bookkeeping, accounts payable, accounts receivable, finance, or administrative experience required. Previous experience with hotel accounting, accounts payable, invoice processing, revenue reconciliation, or financial administration strongly preferred. Hospitality industry experience strongly preferred. Experience working with accounting software, invoice management platforms, or financial reporting systems preferred. Experience supporting centralized or multi-location accounting operations preferred. Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Hospitality Management, or related field preferred; equivalent experience considered. Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.

Communication & Leadership

Strong written and verbal communication skills. Ability to collaborate effectively with on-property leadership teams and corporate finance professionals. Strong customer service mindset and professional demeanor. Ability to prioritize competing demands while maintaining accuracy and attention to detail. Ability to professionally communicate with vendors, corporate leaders, and hotel associates.

Physical Requirements

Ability to sit, stand, walk, and utilize computer systems throughout the workday. Ability to occasionally lift and move office supplies and files up to 20 pounds.

Why join First Hospitality?

Founded in 1985 and based in Chicago, First Hospitality is a forward-thinking hotel development, investment, and management company. First Hospitality's strategic vision is to create value for all through excellence and an openness to doing things differently.

First Hospitality seeks to attract and retain a high-performing and diverse workforce in which employee's differences are respected and valued to better meet the varying needs of the customers we serve. FH fosters an inclusive work environment that promotes collaboration, flexibility, and fairness. Equal Opportunity Employer.