Staff Assistant II

Overview

The Staff Assistant II provides administrative support to the Utah Cooperative Fish & Wildlife Cooperative Research Unit, serves as Office Coordinator for the Wildland Resources Department, and functions as Building Coordinator for the Natural Resources building.

Responsibilities

50% Utah Cooperative Fish & Wildlife Research Unit Staff Assistant

Monthly reporting to federal headquarters, clerical assistance for travel, scheduling and correspondence, tracking of expenses, data entry, and deadline compliance.

• The staff assistant performs a variety of administrative support duties in support of the Coop Unit leaders and staff. Typical functions include but are not limited to:
• Performs office coordination duties, including scheduling, filing, preparing paperwork, ordering supplies, and/or managing inventories
• Seeks ways to improve efficiency of services and develops processes to streamline procedures
• Maintains and creates Digital Measures content
• Submits and tracks unit business transactions
• Writes, edits, and coordinates the development of promotional materials, educational materials, training manuals, newsletters, and/or brochures
• Coordinates Unit activities, conferences and events
• Trains and guides student employees
• Provides training, instruction, and/or consultation to students, faculty, and/or staff in the use of specialized services
• Submits monthly budget reports to federal headquarters
• Schedules and coordinate meetings, events, interviews, appointments and other similar activities
• Represents the Coop in a positive manner with students, staff, faculty, and the community
• Performs other job-related duties as assigned

50% Wildland Resources Department Office Assistant & Natural Resources Building Coordinator

The staff assistant performs a variety of administrative support duties to maintain a high-functioning Wildland Resources Department office, and provides oversight and stewardship of the Natural Resources Building. Typical functions include but are not limited to:

• Coordinates/schedules NR atrium and patio use
• Responds to building issues as they arise;
• Issues building related announcements to faculty and staff
• Liaison to Fire Marshall; Safety Officer
• Organizes building, office, and lab access by preparing key requests for faculty, staff, and students
• Coordinates and tracks users of WILD and COOP fleet vehicles; compiles and documents trip reports; issues keys to vehicles as appropriate
• Maintains WILD tagged equipment inventory records and submits annual reports
• Maintains NR 206 office copier, office & clerical supplies
• Organizes and distributes WILD faculty and staff mail, packages
• Assists with WILD department events & functions
• Represents the WILD department in a positive manner with students, staff, faculty, and the community
• Performs other job-related duties as assigned

Qualifications

Minimum Qualifications:

• Two years of experience in an office setting or an associate degree/vocational training is required.

Preferred Qualifications:

• Bachelor’s degree; education or prior experience in a natural resources discipline

Knowledge, Skills, and Abilities:

• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

As Utah’s student-centered, land-grant research university, Utah State University expands opportunity and strengthens communities across the state through learning, discovery, extension, and engagement. Founded in 1888, USU now holds two Carnegie distinctions: R1 status for very high research activity and the Carnegie Community Engagement Classification. Its innovative research and scholarship is grounded in reciprocal partnerships with local, regional, and global communities, advancing knowledge and serving the public good across Utah, the nation, and the world. With over 50 world-class research facilities and the nation’s second-oldest undergraduate research program, USU prepares students to become active, civically engaged leaders who can address critical societal challenges.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, which it joined July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when it named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA coordinator in the Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.

*updated 10/26

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

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For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

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U.S. Department of Education

Office of Assistant Secretary for Civil Rights

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*updated 08/2026