Grant and Contract Specialist

Position Title Grant and Contract Specialist Department Program - Social Services Status Regular Full-Time, Non-Exempt Pay

$34.62 - $37.00 DOE

Scope of Position The Grant and Contract Specialist is responsible for providing the Northwest Division with support to grant and contract management and compliance to ensure the portfolio of projects is effectively implemented, monitored, and measured in accordance with funder regulations and requirements. The role assists in the development and rollout of systems and procedures for grant and contract administration and compliance, monitoring, implementation, reporting, and closeout. They serve as a resource to grant‑funded programs for fiscal compliance matters as well as programmatic standards and best practices. Essential Duties and Responsibilities Maintain a positive work atmosphere by communicating in a manner that fosters and sustains positive relationships with co‑workers and supervisors. Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind. Lead the maintenance of an online contract database and Schedule of Federal Awards to ensure compliance with Federal and other regulations. Work with units to review viability of funding opportunities and support completion of proposals, including written materials and budget development. Support the standardization of Divisional operating policies and development of an Operating Policies Manual to ensure compliance with Title 2 CFR 200 Grant Administration and Salvation Army National Social Services Standards. Provide training to ensure knowledge of grant and contract requirements, policies and procedures. Under guidance of the Assistant Divisional Social Services Director monitor and coordinate the lifecycle of grants within a Divisional framework for managing reporting and compliance through local unit Contract Administration Teams. Stay apprised of Federal and State funding trends to maintain compliance and identify new funding opportunities. Support Medicaid billing with data entry, administering internal databases, and running reports for the accounting team. Perform internal quality assurance for Medicaid funded files by running accuracy reports and reviewing case files. Support the NW Division with statistics by running reports from HMIS that include data accuracy, clients served, program outcomes, etc. Participate in ongoing program evaluation and monitoring based on corps risk assessments to improve grant compliance, program outcomes, and the quality of supportive services provided. Prepare timely reports for review of contract activity on a monthly, quarterly, and annual basis. Provide assistance to units within the division. Make periodic site visits and other meetings as necessary to support assigned units. Provide office support to other members of the department in a team environment. Maintain familiarity with duties of other team members to assist when needed. Help with management development, service training, program goals and outreach efforts of institutional/community services. Act as Divisional representative of the Director when needed and appropriate. Perform all other work‑related duties as assigned. Education and Work Experience Bachelor's degree required, preferably in Social Services, Finance, or Business. Three to five years of experience in grant monitoring/writing and contract compliance monitoring preferred. At least two years demonstrating knowledge of nonprofit grants and compliance management, working with and interpreting applicable donor rules and regulations. Experience from a Program or Financial perspective with revenue from government agencies, private foundations, corporations, and individual donors. Knowledge, Skills and Abilities Required Experience with program or financial revenue from multiple constituents. Ability to manage multiple projects simultaneously and meet time‑sensitive deadlines. Systematic effort to obtain needed data or feedback and link long‑range visions to daily work. Demonstrated ability to analyze complex processes. Ability to gather information from multiple sources and develop well‑reasoned recommendations and procedures. Excellent interpersonal, oral and written communication skills, and ability to work independently and/or in a team setting. Positive attitude, strong organization, and trustworthiness in confidential matters. Computer literacy including Microsoft Office Suite and Salvation Army‑approved word processing, spreadsheet, database management and graphics/desktop publishing software. Adaptability to a diverse workforce and varied communication styles. Valid driver’s license and eligibility to pass Background Check and MVR requirements. Willingness to support the philosophy, goals, objectives, and mission of The Salvation Army. Understanding of Safe From Harm provisions and training requirement within 30 days of employment. Software‑Related Skills Microsoft Word and Excel required. Microsoft PowerPoint helpful. Working knowledge of integrated database applications and ability to learn new software with basic training. Physical Requirements Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis. Ability to grasp, push, pull objects such as files and reach overhead. Ability to operate telephone and desktop or laptop computer. Ability to lift up to 25 lbs. Ability to access and produce information from a computer. Ability to understand written information. Working Conditions Work is performed in a normal office environment with minimal physical discomfort and no significant noise, dust, or dirt. Work Schedule / Location Monday through Friday / In‑person at Northwest Division headquarters in Seattle, WA, with opportunity to work remotely on a part‑time basis. Equal Opportunity The Salvation Army is a equal‑opportunity employer committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. Benefits A generous benefits package is included with full‑time positions: paid holidays, vacation time, sick time, medical, vision, and dental insurances. Health insurance, retirement plans, parental leave, sick leave, paid vacation, and paid holidays are available as described in the full description. #J-18808-Ljbffr The Salvation Army USA Western Territory