Human Resources Assistant

Human Resources Assistant

• Job Number: 25868

• Functional Area: Human Resources

• Department: McGovern Institute for Brain Research

• School Area: Office of Provost

• Pay Range Minimum: $27.00

• Pay Range Maximum: $32.90

• Employment Type: Full-Time

• Employment Category: Non-Exempt

• Visa Sponsorship Available: No

• Schedule:

• Pay Grade: 5

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Posting Description

HUMAN RESOURCES ASSISTANT, McGovern Institute for Brain Research, to provide high-level administrative and operational support to the Human Resources Business Partner. This role serves as a key point of contact for general HR inquiries and supports a wide range of HR activities, including appointments and renewals, onboarding and offboarding, personnel records, recruitment coordination, visa documentation, employee data tracking, and special projects. Responsibilities include preparing HR correspondence; maintaining electronic personnel files and HR databases; supporting building access, guest accounts, ID/access updates, and internal systems; tracking postdoctoral documentation; managing staff affiliate appointments and renewals; maintaining MITemps records; supporting documentation for minors and high school participants; assisting with J-1 and OPT visa processes; generating reports and tracking documents; and contributing to HR process improvements. The position requires discretion, sound judgment, strong attention to detail, and the ability to handle confidential information.

The full job description is available here:

Job Requirements

REQUIRED: High school diploma; a minimum of three years of relevant administrative or HR experience; excellent interpersonal, customer service, organizational, time-management, verbal, and written communication skills; the ability to manage multiple priorities with minimal supervision; strong problem-solving and critical-thinking skills; proficiency with Microsoft Office, Adobe Acrobat, and professional email communication. PREFERRED: Bachelor’s degree; or familiarity with MIT administrative processes and MIT experience.

This position is in person 5 days a week, with the option for 1 day remote after a 6-month probationary period.

7/16/2026