Student Accounts Representative

Please see Special Instructions for more details.

The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Job Vacancy Announcement

Position Information

Functional Title

Functional Title Student Accounts Representative

Position Type

Position Type Classified

Appointment Type

Appointment Type Regular

FTE %

100%

Work Schedule (if atypical)

This is an onsite position.

University Overview

Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university - it’s a home for passionate individuals like you.
At the University of La Verne, we embody four core values that set us apart - Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you’re fueled by these principles and are eager to make a meaningful impact, your journey begins here.
With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.
Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

Acts as a primary contact for students, parents, university personnel and other involved parties concerning student accounts. Advises students regarding their payment options and financial policies.

Minimum Qualifications

• Experience in accounts receivable, banking, or a student services department preferably in Student Accounts, Registrar, Financial Aid, Admissions, or Academic Advising.
• Strong verbal, written communication and presentation skills. Excellent customer service skills.
• Proficient in Microsoft Office.
• Ability to work in a fast-paced office environment.
• Ability to interact in a professional manner during stressful situations.
• Ability to work effectively as a team player.
• Ability to analyze, interpret data and make independent decisions.

Preferred Qualifications

Benefits Summary

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation
Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.
Employment is contingent upon successful completion and clearance of a background check and employment verification.

Location

Number of Vacancies

Number of Vacancies 1

Physical Demands Summary

The physical demands include the ability to sit, stand, walk, bend, and lift up to 20 pounds occasionally. Clear verbal and written communication is essential, as the position involves frequent interaction with colleagues, clients, or external partners.
The noise level is generally low to moderate. The position may occasionally involve meeting deadlines or managing multiple priorities, which can require sustained focus and mental stamina.

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

If yes, list maximum weight and duration 20Lbs

Describe work environment

Describe work environment This position is based in a standard office environment and primarily involves sedentary work. Employees are expected to spend extended periods of time working at a desk, using a computer, and engaging in routine office tasks such as emailing, attending m

Duties

Specific Duties

• Acts as a primary contact for students, parents, university personnel and other involved parties concerning student accounts. Advises students regarding their payment options and financial policies. The representative needs to take into consideration a student’s registration status, financial aid awards and the University’s financial policies and procedures when working with third party agencies. Determine if a student is eligible to register for classes based on previous payment history and confirm registration for students. Confirmation requires knowledge of University policy and procedures as they relate to the enrollment of students.

Percentage Of Time

Percentage Of Time 25%

Specific Duties

• Perform cashiering duties. Duties include the receipt and posting of payments, charges and balancing out at the end of the day. Duties also include preparing deposits for armored transport to the bank, closing out the credit card machine, recording journal entries, and scanning checks for remote deposit. Establish payment plans for students. Knowledge of Transact, institutional policy and payment plans offered for various student populations is required. Must be able to calculate down payment and monthly installments. Review student accounts for accuracy and appropriate payments. Review includes the posting of late fees and placement of accounting holds every term/semester. Will monitor established payment plans to ensure payments are received appropriately and in a timely manner, and ensure compliance with Federal Truth in Lending and State of California regulations as well as University policies and procedures.

Percentage Of Time

Percentage Of Time 25%

Specific Duties

• Disseminate Financial Aid information to incoming and returning students. This includes providing information on various grant and loan programs as well as counseling students on debt management, repayment obligations and how to finance their education. Calculate amount due at registration. Calculation includes review of pending Financial Aid to determine the appropriate down payment and assist students with the appropriate payment plan as dictated by University Policy. Calculate refunds to students and prepare the appropriate refund requests. Requires knowledge of Title IV, state, and institutional policies governing disbursement rules and refunds. Advise students regarding leave of absence policies, decisions, and the financial ramifications of a withdrawal.

Percentage Of Time

Percentage Of Time 25%

Specific Duties

• Review aging reports and determine accounts to receive pre-collection letters and phone calls. Speak with student regarding payment options. Responsible for managing past due accounts in an effort to reduce overall accounts receivables by communicating to students while still in attendance. If necessary, write-off the account in Banner, place a hold on the account, and forward the file to the Collection Specialist.
• Monitor and update the Office of Student Accounts’ social media network.

Percentage Of Time

Percentage Of Time 10%

Specific Duties

• Respond in a timely manner to student communication by letter, phone, fax, and email. Handles, documents and routes inbound telephone calls and acts as a liaison between departments and students. Scan and index documents through the use of the Banner Document Management System. Requires knowledge of documents and their appropriate filing categories.
• Download and post payments received for Professional Development courses on a daily basis.

Percentage Of Time

Percentage Of Time 10%

Specific Duties

• Participate in student orientations, informational meetings and training sessions. Some evening and weekend hours are required. Represent the Office of Student Accounts as a speaker and provide important information about payment options, financial counseling services, important dates, refunds and book authorizations.
• Other duties as assigned.

Percentage Of Time

Percentage Of Time 5%

Salary Range

Minimum:

Minimum: $21.86

Maximum:

Maximum: $23.89

Posting Number

Posting Number 2024-251134SA

Special Instructions to Applicants

The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Open Date

Open Date 11/25/2025

Close Date

Open Until Filled Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

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