Chief of Staff & Executive Assistant

Job Description

About Foulger Pratt \n

Foulger Pratt is a real estate investment and development firm with a multi-decade track record of building and managing high-quality assets across the mid-Atlantic and beyond. As the firm continues to grow its real estate portfolio, the Executive team is seeking a Chief of Staff & Executive Assistant to serve as a trusted right hand — managing the details of day-to-day executive support while also driving execution, discipline, and alignment across the organization.

Position Summary \n

This is a hybrid role, blending the strategic and operational ownership of a Chief of Staff with the day-to-day administrative support of an Executive Assistant. This person will run the Executive Team’s daily operating rhythm — calendar, inbox, and schedule — while also driving strategic initiatives and cross-departmental projects, strengthening collaboration across the organization, and serving as a key point of contact for investor relations and communications.

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It is best suited to a highly organized, trusted operator — someone with 4–7 years of professional experience, from real estate, finance, consulting, or prior experience supporting a senior executive — who is equally comfortable managing calendars and correspondence as they are running strategic initiatives. The ideal candidate is someone who is the first person to notice something is off-track and fixes it before anyone else even notices. This is a very fast-paced and entrepreneurial environment so the ideal candidate needs to work quickly and efficiently with a lot of autonomy.

Key Responsibilities \n

Executive & Administrative Support — Own the Executive Team’s calendar, inbox, and daily schedule: proactively manage and prioritize meeting requests, triage and draft correspondence on the Executive Team’s behalf, coordinate travel arrangements and itineraries, and keep files, expense reports, and key documents organized and easily accessible. Fast turnaround is a top priority in this role — emails and scheduling requests should be acknowledged and resolved promptly, and this person should be readily available and responsive throughout the day so the Executive Team’s calendar and inbox never fall behind. Ensure the Executives are prepared — with the right materials, in the right place — for every meeting.

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Office & Corporate Operations — Works on day-to-day office needs at the Corporate Office, including workspace setup, meeting logistics, supplies, and vendor communication. Proposes and manages corporate office expense budget which includes coffee, snacks, beverages and office supplies. Supports organizational and maintenance of SharePoint sites (online document ShareFile) to ensure files are saved in a consistent and organized fashion. Manages and executes coordination of Corporate and Company events including quarterly employee events, lunch and learns and suggests other ideas to enrich culture and employee interaction.  

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Investor Relations & Communications — Help manage the investor CRM software to ensure communications are logged and new prospects added, respond to LP inquiries, and manage the cadence and quality of communication with capital partners.

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Corporate Marketing — Own internal and external communications — from board materials and company-wide announcements to public-facing content and marketing collateral. Help shape and maintain a consistent voice and brand across investor materials, the firm’s website, and other communications channels.

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Strategic Initiatives — Help turn ideas into action plans. Help document the action plan and delegate responsibilities to push the initiative forward. Own follow up and progress, identify roadblocks and propose solutions.

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Process Improvement — Identify inefficiencies in the current workflow an takes the initiative to propose solutions to make processes more streamlined. Bring outside-in thinking about how high-performing organizations operate. Embraces technology and AI to assist with these improvements.

Qualifications \n

●       1–5 years of professional experience.

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●       Background in real estate investment, development, or asset management, private equity, investor relations, corporate communications strongly preferred.

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●       Experience managing complex calendars, correspondence, and travel logistics for a senior executive, ideally in a fast-paced or entrepreneurial environment.

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●       Proven ability to manage multiple concurrent workstreams to completion without significant oversight.

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●       Ability to work in fast-paced environment.

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●       Strong written and verbal communication skills, with experience producing investor materials, marketing content, or corporate communications.

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●       High degree of discretion and sound judgment; this role will have visibility into sensitive strategic, financial, and investor information.

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●       Energy and enthusiasm, with a genuine positive drive that brings momentum to the Executive Team

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●       Bachelor’s degree required.

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• Foulger Pratt is an equal opportunity employer.
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