Construction AR Specialist - Billing & Invoicing

About Us We are a leader in fully-integrated electrical and building systems installations, with capabilities ranging from complete pre-construction and new construction to renovation and maintenance for a variety of markets. Our team is prepared to handle a wide range of projects from small-scale, time-and-materials jobs to large-scale, technology-intensive projects. Job Summary Dynalectric Company in San Diego is a subsidiary of EMCOR Group, Inc. (NYSE: EME), a Fortune 500 leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. Dynalectric is San Diego’s leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations. The Accounts Receivable Administrator supports the Controller and CFO, managing day‑to‑day project billings and payment collections. The position reports directly to the Controller and is located in El Cajon, California. Essential Duties & Responsibilities Perform AIA billing. Manage full‑cycle project billing and invoicing. Verify contractual compliance and review plans to assure accurate setup. Reconcile accounts and analyze variances. Establish relationships with internal departments, clients/contractors and maintain communications. Execute ad‑hoc Excel‑based projects for the Controller. Locate and notify customers of delinquent accounts by mail, telephone, or personal visits to solicit payment. Monitor overdue accounts using automated systems. Collaborate with the Accounting team to implement processes and policies that improve invoicing accuracy. Report accounts requiring write‑off to bad debt to the Controller. Prepare documentation for credit or debit memos to reconcile customer accounts. Assist with cleanup of unapplied receipts, short‑paid invoices and chargebacks. Support monthly and quarterly accounting close. Generate required lien waivers. Create specific reports requested by customers and executives. Provide support to the CFO and Controller in finance and accounting activities. Escalate critical and/or sensitive issues to the CFO and Controller with resolution recommendations. Work 40 hours per week in the El Cajon office, with additional hours as required. Qualifications To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred Education and/or Experience Associate degree in Finance/Accounting/Business Management with 0–2 years of related experience. Prior background in the construction or related industry. Demonstrated experience in maintaining confidentiality in all sensitive matters. Familiarity with invoicing systems such as Oracle Textura and GCPay. Knowledge of federal, state, and city regulations related to construction billing and collections. Experience using construction billing software and editing documents with Bluebeam Revu. Required Skills Experience with construction accounting and project billing/invoice cycle. Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel. Strong written communication skills for drafting letters, emails, and documentation. Strong verbal communication skills. Outstanding organizational skills and time management, with high accuracy and attention to detail. Effective listening and note‑taking during meetings. Desire to learn and perform higher‑level AR responsibilities. Required Attributes Self‑starter with a positive, service‑oriented attitude. Adaptable and flexible toward assignments. Track record of building positive working relationships and taking initiative. Excellent judgment, accountability, and ability to handle sensitive issues. High integrity, ethical behavior, and respectfulness. Confidentiality of all accounting, legal, and contract matters. Open, visible, and approachable communication style. Organized, flexible, and eager to learn new AR administration skills. Strategic thinker who makes sound decisions and delivers accurate results. Maintains high standards and attention to detail. Commitment to company values and compliance with policies and procedures. Solutions oriented, owns mistakes, and prepares recovery plans. Proactively follows up when additional guidance or support is needed. Language Skills Must effectively communicate in English with customers, employees, unions, government agencies, vendors, suppliers, and contractor organizations. Compensation Pay: $22.00 – $24.00 per hour Benefits Comprehensive benefits package including medical, dental, and vision coverage; health savings and flexible spending accounts; life insurance; disability; a 401(k) savings plan; College Coach; and employee assistance program. Equal Opportunity Employer Veterans, Disabled, and all qualified individuals are encouraged to apply. This is a statement of equal opportunity in accordance with applicable laws. #J-18808-Ljbffr EMCOR Group