Administrative Coordinator

Talent Acquisition Team Administrative Coordinator

Chick-fil-A, Inc. ('Chick-fil-A' or 'the Company') Staff members play a vital role in achieving our strategic goals by developing their skills, fostering inclusive teamwork, and embracing innovation. All Staff are expected to contribute to a compelling future by inspiring and motivating those around them. Growth and development are essential at Chick-fil-A. We want Staff to seek new perspectives and adopt new methods to drive continuous improvement and adaptation to evolving business needs. Lastly, we ask Staff to seek wisdom, expect the best, accept responsibility, respond with courage, and think others first. Our Flexible Futures Model offers a healthy mix of working in person (currently a minimum of 8-10 days per month) and virtually, strengthening key elements of the Chick-fil-A culture by fostering collaboration and community.

Overview

The Talent Acquisition team exists to guide the most important business decision we make...the selection of our people. The Talent Acquisition Team Administrative Coordinator is responsible for providing high-quality administrative and coordination support to five members of the Talent Acquisition Leadership Team. This role supports calendar management, meeting and event coordination, communications, research support, and follow-up on priorities and action items. The Administrative Coordinator also partners with team members to maintain consistency across deliverables, prepare presentations and reports, and support weekly team rhythms. Success in this role requires strong organization, sound judgment, discretion, and the ability to manage multiple priorities with accuracy, professionalism, and responsiveness in a fast-paced environment.

Responsibilities

Administrative & Operational Support

• Provide day-to-day administrative support for Talent Acquisition senior leaders, including calendar coordination, meeting scheduling, and logistics for team meetings, offsites, and events.
• Prepare and distribute agendas, materials, and follow-up communications, and track action items to support timely completion.
• Support team rhythms, including weekly meetings, through preparation, facilitation support, note capture, and follow-up.
• Maintain organized digital files, shared resources, and documentation to ensure accessibility, accuracy, and consistency.
• Manage administrative processes from intake through completion, ensuring accuracy, timely execution, and proactive follow-up.
• Resolve routine administrative issues independently and escalate items needing attention with clear context and recommended next steps.
• Arrange all aspects of TA leadership travel.

Coordination & Communication

• Serve as a point of coordination for internal stakeholders, ensuring clear communication, seamless handoffs, and timely follow-up.
• Draft, format, and distribute internal communications, presentations, and materials aligned with excellence standards.
• Support leader preparation for meetings, presentations, and engagements through research, material preparation and logistics support.
• Maintain consistency across administrative processes, tools, and templates for the Talent Acquisition team.
• Identify and implement opportunities to improve ways of working and increase team efficiency.
• Build strong working relationships across teams to support collaboration, trust, and effective partnerships.
• Support the upkeep of Talent Acquisition documents on shared platforms such as TA Resource hub.

Support & Foster Healthy Team Culture

• Serve as the Talent Acquisition departmental on-boarding culture champion.
• Support leaders/team in delivering moments of care-e.g. birthdays, anniversaries, births, etc.

Financial & Logistical Support

• Maintain TA budget in partnership with the TA enablement partner.
• Provide support for expenses, invoices, travel coordination, purchasing, and budget tracking in alignment with enterprise processes and expense guidelines.

General Team Support

• Model professionalism, responsiveness, and care in all interactions.
• Exercise sound judgment and discretion, including appropriately directing meeting requests and other requests for leader time.
• Lead Talent Acquisition project work as assigned. Participate in Talent Acquisition cross-functional teams as appropriate.

Required Qualifications (Knowledge, Skills, & Abilities)

• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
• Experience in administrative, coordination, or operational support roles
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive information with confidentiality and discretion
• Experience coordinating meetings, travel and team events
• Ability to improve workflows and maintain consistent team processes

Preferred Qualifications (Knowledge, Skills, & Abilities)

• Strong written communication and presentation formatting skills
• Experience supporting multiple leaders or a fast-paced team environment
• Experience supporting business operations in a corporate or professional services environment
• Willingness to learn new tools, systems, and ways of working

Required Years of Experience

0

Preferred Years of Experience

6

Travel Requirements

10%

Required Level of Education

High School Diploma or GED

Preferred Level of Education

Bachelor's Degree

Preferred Major/Concentration

Business, Communications, HR or related field.

Relocation Assistance Provided

No